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\uD83D\uDDD3 Date

...

Regrets: Linda Shaw, Muriel Zemliak

\uD83E\uDD45 Goals

  • Final Review finalized of MVP

  • Discuss Engagement Strategy

\uD83D\uDDE3 Discussion Topics

Item

Notes


General Notes

  • Engagement Strategy: There is a different engagement approach between the contracted operators and the HAs.

    • With the contracted operators' engagement, focus on the positives of the change itself (i.e., eliminating duplicate reporting), rather than the issues within the current tool.

    • Realistically, operators won’t have much time (no more than 2 hours per month) to engage with the new tool. Many of them will not see this project as a priority.

  • Conceptual Diagram: wording on input area needs improvement.

Key Discussions

  • The engagement strategy /and communication plan go hand-in-hand, as they inform one another, therefore they should be produced as one piece of work going forward.

    • Heather’s team will take the lead on the entire transition/pivot to new tool. This includes building the engagement plan but will require support from CGI on the technical side.

    • No need to continue work on securing an OCM resource to help with change management piece.

...

ID

Action Item/ Description

Owner

Creation Date

2022

Due Date

2022

Status/Next Steps

Notes

1

Engagement/Communication Strategy Produce an engagement strategy for the contracted operators' sector.

Heather Cook & team, CGI

Jul 19

TBD

Heather’s team will take the lead on creating the strategy.

CGI to provide:

✅ (1) ✅  a clear, detailed understanding of what level of communication is required from the operators; and

(2) later on, more info regarding benefits piece / technical side will likely be required.

✅  (3) CGI to schedule meeting with Heather/Bonnie/Jay to hash this out.

(1)

View file
nameLTC-CHEFS Engagement with the sector.docx

2

CGI to send Kerri the revised MVP to Kerri for final review

Killian Faussart (Unlicensed)

Jul 26

Jul 26

✅ Jul 26 CGI sent to LTC Team.

 

3

Kerri to review final MVP and provide official sign-off

Kerri Harrison

Jul 26

Jul 29

4

Present final MVP with HAs in LTC WG

Kerri Harrison

Jul 27

Jul 27

Will be Complete meeting 27/07

5

Re-write the 19/07 Meeting Minutes.

Miranda Stewart

Jul 26

Jul 27

✅ Jul 27 Be mindful that these MM CGI sent internally for review.

Because these meeting minutes are FOIable, therefore that context needs to must be considered and the language should be modified.

6

Produce a refresh of timelines/budget

Samuel Ramos (Unlicensed)

Jul 26

TBD

Start grouping deadlines/milestones so that the August 31 deadline can be met.

Ensure a certain level of detail is provided and have the deadlines clearly defined and laid out.

Implementation piece should be ~ December/January timeframe.

7

Modify the Conceptual diagram

Miranda Stewart

Jul 26

Jul 27

 ✅ Jul 26 Sent internally for review.

Modify diagram to ensure the data flow is more accurately represented.

Future State

8

Roll-out Plan

Ask the health authorities when they can be expected to start inputting their quarterlies.

 

Jul 19

Oct

Open

LTC’s preference is for FY22/23. Ideally, it would be good to have the budget first inputted, and then input the quarterly submission.

...

  • Heather’s team (SS) will take the lead on creating the engagement/communication strategy.