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\uD83E\uDD45 Goals

  • Review Meeting Minutes + and Action Items

\uD83D\uDDE3 Discussion Topics

Agenda Items

Notes

Reviewed Aug 9 Minutes & Action Items

General

  • Updated process for CGI sending out meeting minutes:

    • Moving forward, Miranda will ensure that the minutes are sent for MoH review by the end of the same day. A clear due date will be provided to ensure turnaround time and efficiency is increased.

  • Welcome Zeudy Villar Vega (CGI) to the team - she will be helping with the PM Admin side of things.

Engagement Strategy - Sector

  • Aug 16 - Kerri met with the ADM last week and has a meeting scheduled with the Deputy Minister next week where more specific details and key messaging surrounding the project will be provided. Jay is working on this as a priority item.

CHEFS Instance Discussion

  • Killian provided an update regarding the shared CHEFS/MoH instance. The CGI team is currently working on the Security Risk and Threat Assessment (STRA) for the project and once that is complete, they will engage with Digital Policy Security and Privacy (DPSP) to see if they have any recommendations regarding security. Linda and Sandeep will be included in this meeting.

LTC Working Group Agenda & Discussion

Update

  • The standardization piece is huge. Roughly 30% complete so far, with the majority of the remaining envelopes being less complex than the first few.

  • Some users of the web tool have shared ownership across health authorities (i.e. Rivera has sites within two HAs). For those use cases, we will need to confirm with HAs whether it is a single user that will be responsible for inputting the data/uploading the batch.

Agenda

Review

for Aug 17:

  • A few items to confirm on the standardized annual staffing plan.

  • Direct Care Hours (DCH), performance measures and Benefits Cost.

✅ Action Items

ID

Description

Owner

Creation Date

Due Date

Status

Notes

1

  •  Produce an engagement strategy for the contracted operators' sector.

Seniors Services (SS) Division, CGI

Jul 19

Aug 31

In Progress

Jay Evans is currently working on the draft plan.

Aug 16 - Draft will have to go through SS Division’s ADM. Depending on approval workflow, deadline may need to be re-visited.

2

  •  Produce Key Messaging for Stakeholder Engagement

SS Division

Aug 16

TBD

In Progress

Aug 16 - Jay is working on the key messaging to the sector as a priority item for Kerri’s upcoming meeting with the Deputy Minister.

3

CGI

Aug 2

TBD

Open

Dependency on item #1.

4

  •  Bonnie will re-package certain sections of spreadsheet

LTC Finance

Aug 9

Aug 16

Completed

Re-packaging will make it easier for HAs/CGI to follow and understand.

Aug 16 - Bonnie re-packaged spreadsheet and distributed to HAs.

45

SamuelCGI PM / LindaMoH PM

Jul 26

Aug 31

In Progress

Aug 2 - Samuel will send to LTC team when initial draft is complete.

Aug 16 - Still a work in progress. Linda is currently working on the Health-e Projects/Digital Health Investment Office (DHIO) piece.

56

MirandaCGI

Aug 16

Aug 17

In Progress

Aug 16 - CGI sent for MoH review.

67

SamuelCGI PM / LindaMoH PM

Aug 16

TBD

In Progress

From a PM perspective, Linda and Samuel will include in the project plan all the artifacts related to OCM. Then, Samuel and Linda will coordinate with the SS team to ensure these deliverables can be met.

Aug 16 - This item is linked to item #4 (project plan).

8

  •  Re-evaluate the occurrence/ frequency of this weekly PM meeting

CGI/MoH

Aug 16

TBD

New

Aug 16 - Ensure we are limiting the number of meetings to only what is needed and what the purpose of each meeting is.

9

  •  Standardization Piece

Re-evaluate the risk related to the Aug 31 requirements gathering deadline (LTC working group meetings)

CGI

Aug 16

TBD

New

Aug 16 - This deadline may no longer be a high risk, as there are no barriers from keeping the CGI team from developing features.

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⤴ Decisions