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\uD83D\uDC65 Participants

...

  • Kerri Harrison

  • Linda Shaw

  • Eddy Piasentin

  • Heather Cook

  • Muriel Zemliak

  • Miranda Stewart

...

Agenda Items

Notes

Reviewed Aug 30 Meeting Minutes & Action Items

General & Sector Engagement

  • Communication Plan with Sector is with Directors (Kerri Harrison and Daniel Prpich) for review and approval. It is finished from the perspective of the Program Area.

  • Jay has been working on the engagement plan which is more complex. He’s got a draft and Killian will set up a meeting for review this week (include David). Already an action item.

  • Jay has been collecting information about temporary bed closure data. This will help refine the Bed data section. So we will need to come back to this section eventually.

  • We should include the meeting minutes or at least a clear agenda in the meeting invite. The weekly meeting can be updated with the latest Action Items

  • Sandeep provided an update on the deployment pipeline. There will be one shared instance and there shouldn’t be any conflict with releases and features coming from CoCo and Health

  • Sandeep has added comments in the STRA about the single instance so that DPSP is clear on the scope of the project.

  • Wagner provides an update on the Bed Occupancy Section and the new approach regarding the layout. This will be presented to the HAs for confirmation

Sprint2Overview

  • Demo day! Sprint 3 will start on Wednesday

  • Killian will send the series of the Demo meetings to the LTC group

LTC Working Group Agenda

  • Bonnie has circulated the agenda for Wednesday’s LTC working group for Aug 31st

  • We are still going through the different sections and it will take another few weeks to complete it

  • We should address how many more weeks will be needed to finalize this exercise with the HAs. Bonnie and Killian to mention Will finalize the review of the Sector Engagement Strategy with Jay

  • This weekly meeting can be kept to address OCM specifically

Sprint3Overview

  • Sprint 3 is going well so far.

  • Focusing on completing:

    • Bed Section

    • Facility Information

    • Submission period

  • Meetings will be scheduled with HCC to review the Bed Inventory section to make sure we are on the same page and needs are aligned

LTC Working Group Agenda

  • We should be completing the standardization on Sept 7th.

  • Then the following week will be a regroup to address any outstanding questions and wrap up the exercise

✅ Action Items

Aug 30 - Sent for MoH review.

ID

Description

Owner

Creation Date

Due Date

Status

Notes

1

  •  Produce an engagement strategy for the contracted operators' sector

Seniors Services (SS) Division, CGI

Jul 19

Aug 31

In Progress

Aug 16 - Draft will have to go through SS Division’s ADM. Depending on approval workflow, deadline may need to be re-visited.

Aug 30 - Ready for Review

Sept 6 - Being reviewed

2

  •  Produce Key Messaging for Stakeholder Engagement

SS Division

Aug 16

TBD

In Progress

4

Aug 16 - Jay is working on the key messaging to the sector as a priority item for Kerri’s upcoming meeting with the Deputy Minister.

Aug 23 – Heather is currently reviewing this piece.

Aug 30 - Being reviewed by Directors

3

CGI

Aug 2

TBD

Open

Dependency on item #1.

Aug 30 - Ready to be setup

Sept 6 - Jay waiting on feedback

3

CGI PM / MoH PM

Jul 26

Sept 9

In Progress

7

CGI PM / MoH PM

Aug 16

TBD

In Progress

Aug 16 - Linda and Samuel will include in the project plan all the artifacts related to OCM. Then, Samuel and Linda will coordinate with the SS team to ensure these deliverables can be met. This action item is linked to item #4 (project plan).

Aug 30 - Linked to Stakeholder engagement. This should be aggregated with Action Item #1

8

Aug 23 – Samuel will share pieces of the draft plan with Eddy/Muriel in their pre-steering committee meeting Wednesday, Aug 24 (total cost estimation of solution).

Aug 30 - The Steering Committee presentation will include this. Steering will include Health Ideas.

5

  •  Samuel to share the key milestones/deliverables and timelines.

CGI

Aug 23

Aug 24

Complete

Aug 23 - David and team require this by Wednesday, Aug 24.

Aug 30 - Killian sent the details

6

CGI

Aug 30

Aug 31

In Progress

Sept 6 - Estimate about to be delivered. No major risks at the moment

4

  •  Ensure purpose of meetings is clearly laid out so that MoH can plan accordingly

CGI/MoH

Aug 16

TBD

In Progress

11

Aug 16 - Ensure we are limiting the number of meetings to only what is needed and share what the purpose of each meeting is.

Aug 23 - The frequency of the PM weekly meeting is not an issue, but SS Division should be informed in advance about the purpose of each meeting. These meetings could be more succinct.

Aug 30 - Will keep this for now. Will include the latest Action Items in the following invites

9

  •  Standardization Piece. Re-evaluate/reduce the risk related to the Aug 31 requirements gathering deadline (LTC working group meetings)

CGI

Aug 16

TBD

Completed

Aug 23 - The risk for this item is no longer a high risk, as most of the bulk work / heavy lifting items are nearing completion and the following items are much less complex. There are also no barriers from keeping the CGI team from developing features.

Aug 30 - This risk is mitigated from a PM perspective

10

  •  Reschedule steering committee meeting from September 1 to the following week

CGI

Aug 23

Aug 24

Completed

Aug 23 - Zeudy has reached out to Linda regarding this item.

Aug 30 - This is done

Sept 6 - Make sure to include action items in invite

5

CGI/MoH

Aug 30

Sept 8

In Progress

Aug 30 - Meeting to be scheduled with DPSP.

Sept 6 - Sandeep to schedule

...

⤴ Decisions

  • Muriel and Kerri should be kept in the loop for decisions only. They may not need to attend future weekly meetings where project decisions are not needed. They will be kept as optional