Page Comparison

🖥️ Anatomy of the CORE Team Dashboard

The Personnel Page

This is the first page that you will see upon logging into the application. The personnel page is typically the starting point for coordinators who want to search for deployable CORE members, or monitor pending applicant submissions for approval. To perform these tasks, the page consists of two main functionalities: 1) Search filters to help narrow down your search; and 2) Search results display (see visuals below).

Search Filters

For specific Instructions on how to use the more complex filters (i.e., the “Fire Centre/Home Location” and “Availability/Date Range” filter), as well as how to read the search results table with the availability filter applied, please see Finding Members to Deploy in Chapter 3.

Search Results

To learn how to approve a pending applicant and track their document submissions from the personnel page, please go to Reviewing and Approving Applicants in Chapter 3.

Search Results Table Columns: “Active” Tab

Search Results Table Columns: “Pending Approval” Tab

The Profile Page

Profile pages store individual BCWS member and applicant information. The member profile consists of six components:

1. Profile banner displaying information including the member’s name, member status (active/inactive), employee number, etc.;

2. Member Details section;

3. Member Availability;

4. BCWS section and roles that the member indicated they are interested and/or experienced in;

5. Skills & Certifications section; and

6. Notes section

Applicant Profile

While the applicant profile has the same six sections as the member profile, it also includes additional components, such as the pending applicant information banner and the intake requirements under Applicant Details, to help BCWS coordinators keep track of other applicant requirements for approval. To see how to approve an applicant to become a BCWS member, please see [SECTION TITLE, LINK] Reviewing and Approving Applicants in Chapter 3.

👩‍💻 What Coordinators can do in CORE Team

Reviewing and Approving Applicants

1. View “Pending Approval” List: On the Personnel page, scroll down to the search results table and switch to the “Pending Approval” tab.

2. Review Requirements Status: Review the submission status for “ParQ” and “CORE Orientation”. Note that applicants' supervisor approval and signed willingness statement are now included in the intake form. ParQ must be submitted via email, and the CORE Orientation video is also completed externally. Make sure to cross-check these items with applicant names in your fire centre email to confirm submission.

3. Go to Applicant Profile: If you have received the applicant’s ParQ, and/or they have confirmed they have completed their CORE Orientation, click on the applicant’s name in the search results to proceed to their applicant profile.

4. Click the “Edit” button on the top right corner of the Applicant Details section.

5. Update Intake Requirements Status: Under “Intake Requirements”, change the status for the received items (i.e., ParQ and CORE Orientation) in their respective dropdown fields.

   1. Select “Received” for ParQ.

   2. Select “Completed” for CORE Orientation.

   3. click “Save”.

6. Complete Review: On the “Pending Applicant Information Alert” banner, the list of items will be updated.

   1. Click “Approve as Member” on the right side of the banner. (This button will only appear when all four requirements are marked as “Received”/”Completed”)

   2. Click “Confirm” again in the confirmation pop-up.

7. The applicant is now approved into the program as a BCWS member. You can now schedule them for deployment, update their information, if needed, or change their status to “inactive”.

Finding Members to Deploy

Utilizing search filters: “Fire Centre/Home Location”

There are three ways to use the “Fire Centre/Home Location” filter:

Selecting one or more fire centres without including specific home locations.	Selecting one or more fire centres and then refining the search to include specific home locations within those centres.	Selecting one or more home locations without selecting a fire centre.

This filter automatically refines the search results to members who belong to the selected fire centre(s) and/or home location(s).

Utilizing search filters: “Availability/Date Range”

1. Select a status from the “Availability” dropdown.

2. Open “Availability Date Range” and click on a start and end date on the date picker. This will set the date range for the availability status selected in step 1.

3. In this example, the search results will be automatically refreshed to just members who are available any day(s) between June 10-17, 2024.

   1. “Available”: indicates that the member is available every day between June 10th and June 17th.

   2. “Available x of x days”: indicates that the member is only available for certain days out of the total number of days in the selected date range.

Reviewing deployable member’s profile information

Once you have found a suitable member, you can browse deeper in their profile to further assess their deployment readiness. Some actions you can do with the member profile:

4. Using the organization info displayed under “Member Details”, you can contact the member’s supervisor/liaison to confirm the member’s participation for an upcoming deployment.

5. You can also save important notes about the member in the Notes section to inform other coordinators.

Scheduling Members

Adding an Availability

1. On the member’s profile, you can update the scheduler by either clicking “Update Availability” on the top right corner of the section, or select a date block directly on the calendar.

2. Add a new availability in the pop-up modal.

   1. Select a start and end date for the availability date range. You can do this by clicking on the date picker or entering a valid date in the date fields.

   2. Click on one of the three statuses for the selected date range.

   3. If you are setting up a deployment, you can enter a valid Task/Resource Request number.

   4. Once you have added all the required details, click “Save”.

3. You will see the selected date range and availability status highlighted in the member’s schedule.

4. If you want to edit or delete an existing availability on the calendar, simply click on the date range on the member’s schedule and make changes in the Edit Availability Modal.

Editing Profile Sections

If you want to update any information under “Member Details”, “Sections & Roles”, and “Skills & Certifications”, simply click on the “Edit” button on the top right corner of each section.

Updating Member Details

Please see step 5 of Reviewing and Approving Applicants. The process for accessing the "Edit Member Details" modal is the same as for editing applicant details.

Editing Sections & Roles

1. Under section ranking, you can modify the member’s first and second choices

2. Add role under a BCWS section by clicking “Add Another Role”.

3. Select a role under “Role Title”, then select the experience level for the role.

   1. If you want to remove a row, click “Delete” next to said row.

   2. Once all changes are made, click “Save” to update the profile.

Edit Skills & Certifications

1. Adding a language

   1. Click “Add Language” to add a new row under the language section.

   2. In the “Language” field, type in one language name.

   3. Select the proficiency level for the language you just entered.

   4. You can add as many languages you want with the “Add language” button.

2. Adding a skill for a tool/software

   1. Under “Tools & Softwares”, click “Add Skill”.

   2. In the skill dropdown, select a tool/software option.

   3. Select the proficiency level for the skill.

   4. You can add as many skills you want with the “Add Skill” button.

3. Add a certification

   1. Under “Certifications”, click “Add certification”.

   2. Select the certification type in the “Certification” dropdown field.

   3. Enter the expiry date of the certification, if applicable.

4. Once everything is updated in this modal, click “Save”.

Add Notes

See Step 5 of Finding Members to Deploy.