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\uD83D\uDC65 Participants

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Regrets:

\uD83E\uDD45 Goals

  • Review Meeting Minutes and Action Items

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Agenda Items

Notes

Reviewed Sept 6 20 Meeting Minutes & Action Items

General & Sector Engagement

  • Communication Plan with Sector is with Directors (Kerri Harrison and Daniel Prpich) for review and approval. It is finished from the perspective of the Program Area.

  • Finalized the review of the Sector Engagement Strategy with Jay. Also being reviewed by Kerri.

  • Meeting is now adjusted to be 30 minutes and Kerri and Muriel are optional.

Sprint34Overview

  • Last day for Sprint 3.

  • Demo in the afternoon

  • Focused on completing:

    • Bed Section

    • Facility Information

    • Submission period

  • Killian will schedule a meeting with Helen, Scott, Bonnie, Jay and Linda. Naming convention to add “HSIAR” HCC Bed Inventory. The purpose of the meeting is to review the Bed Inventory section to make sure we are on the same page and needs are aligned.

  • Kerri is not required for this first meeting.

LTC Working Group Agenda

  • We completed all the sections on Sept 7th and we are now addressing the final changes and outstanding questions. Bonnie will also sit down with Kerri to go through some of these questionsSprint 4 is going well.

  • We are focusing on building the LTC form sections as well as developing two new features:

    • Bulk upload

    • Creation of a new submission from a previous one

  • We had a chat with the HCC Bed Inventory team to discuss their data points and see how this should align with what LTC needs. Additional conversations will need to happen. The Facility information details can be copied on to the HCC form.

LTC Working Group Agenda

  • The CHEFS project is no longer the main subject for this meeting and only an update will be provided to the HAs. This update can be provided ahead of time via email to Jay, Heather and Bonnie to see if there is a need for CGI to attend the meeting.

  • Bonnie will ask Kerri about keeping it weekly for now as there is a lot of details to address.

  • For the meeting of the 21st we will address the new Bed Section and CGI will join the meeting the first 30 minutes.

  • Bonnie is working on the Operating Revenue and Expanse revenue section.

  • Jay enquired about being able to capture data differently between Quarters in CHEFS. Will look into this in CHEFS as part of drafting the section.

Health Ideas Data Acquisition

  • Conversation is happening with the whole HSIAR group including Rohit and Andrew. We need to address Data Acquisition process and Access to PowerBI for Operators

  • Direct access to PowerBI for operators will not be possible so we will need to think of a workaround. One possible solution would be to include the necessary data in the Form directly where a calculation of the deficit/surplus is showed.

✅ Action Items

ID

Description

Owner

Creation Date

Due Date

Status

Notes

1

  •  Produce an engagement strategy for the contracted operators' sector Get Feedback from Kerri on the Communication Plan and Sector Engagement

Seniors Services (SS) Division, CGI

Jul 19

Aug 31

In Progress

Aug 16 - Draft will have to go through SS Division’s ADM. Depending on approval workflow, deadline may need to be re-visited.

Aug 30 - Ready for Review

Sept 6 - Being reviewed

Sept 13 - Being reviewed

2

  •  Produce Key Messaging for Stakeholder Engagement

SS Division

Aug 16

Sept 20

TBD

In Progress

Aug 16 - Jay is working on the key messaging to the sector as a priority item for Kerri’s upcoming meeting with the Deputy Minister.

Aug 23 – Heather is currently reviewing this piece.

Aug 30 - Being reviewed by Directors

Sept 6 - Jay waiting on feedback

Sept 13 - Jay waiting on feedback

3

CGI PM / MoH PM

Jul 26

Sept 9

Closed

Aug 23 – Samuel will share pieces of the draft plan with Eddy/Muriel in their pre-steering committee meeting Wednesday, Aug 24 (total cost estimation of solution).

Aug 30 - The Steering Committee presentation will include this. Steering will include Health Ideas.

Sept 6 - Estimate about to be delivered. No major risks at the moment

Sept 13 - Will include elements from Steering in the estimate. This action item can be closed

4

  •  Ensure purpose of meetings is clearly laid out so that MoH can plan accordingly

CGI/MoH

Aug 16

TBD

In Progress

Aug 16 - Ensure we are limiting the number of meetings to only what is needed and share what the purpose of each meeting is.

Aug 23 - The frequency of the PM weekly meeting is not an issue, but SS Division should be informed in advance about the purpose of each meeting. These meetings could be more succinct.

Aug 30 - Will keep this for now. Will include the latest Action Items in the following invites

Sept 6 - Make sure to include action items in invite

Sept 13 - Keep Muriel and Kerri as optional. Linda who currently owns the series, will cancel it and Zeudy will create the new series.

5

CGI/MoH

Aug 30

Sept 8

In Progress

Aug 30 - Meeting to be scheduled with DPSP.

Sept 6 - Sandeep to schedule

Sept 13 - Sandeep has initiated the process with DPSP and the meeting is scheduled.

6

Sept 20 - Pending review

5

CGI/MoH

Sept 13

Sept 25

In Progress

Sept 13 - To be scheduled

7

Zeudy

Sept 20 - Meeting happened. Will continue to follow-up

6

CGI

Sep 13

Sep 16

In ProgressCompleted

Sep 13 - Zeudy will create the new series. Making sure to add Sandeep as he was not in the original invite.

When a meeting will require decision making, then we will clearly label it in the subject line of the invite as heads up for Muriel and Kerri’s Admin to accept.

Sept 20 - This is completed

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⤴ Decisions

  • Muriel and Kerri should be kept in the loop for decisions only. They may not need to attend future weekly meetings where project decisions are not needed. They will be kept as optional