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This user manual is to help guide BC public servants who are Emergency Management and Climate Readiness (EMCR) CORE members only on how to use the new CORE member dashboard. If you were only part of EMCR last year, this user manual is for you!

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Expand
titleChapter 01: Overview of the Member Dashboard

🖥️ Overview of the Member Dashboard

Quick Links:

  1. Dashboard Banner

  2. Deployment and Availability Tab

  3. Profile Details

Dashboard Banner

This area of your dashboard displays your current membership status in a CORE program. If you are active only in EMCR, the label next to your name will show

Status
colourGreen
titleActive (EMCR)
. If you become inactive, it will show
Status
colourYellow
titleinactive
. If at any point do you want to opt out of the program, you must reach out to your CORE coordinator to deactivate your membership.

status.png

The CORE Member Dashboard currently consists of 2 working tabs:

  1. Deployment and Availability - allows you to view and edit your availability, deployment preferences, and skills

  2. Profile Details - allows you to edit your personal and employee information and track your membership status every year.

Info

All the information that you update in your member dashboard will be directly reflected on your CORE coordinator’s dashboard.

Deployment and Availability Tab

depl-avail.png

The “Deployment and Availability” tab consist of three sections:

  1. My Schedule (Availability Calendar): This calendar allows you to communicate your availability for deployments to your CORE coordinator. For instructions on using the calendar functionalities, see Navigating your calendar. To learn how to update your availability using the calendar, go to Chapter 4 Updating your Availability.

  1. Section Preferences: As an EMCR CORE Team member, you may work in different areas and functions (“Sections”) in a Provincial Regional Emergency Operation Centre (PREOC) or a Provincial Emergency Coordination Centre (PECC) during deployments. This part of your dashboard allows you to view or make changes your preferred EMCR section(s). To learn how to do this, go to Updating my Section Preferences.

  1. Other Skills: If you listed additional skills on the intake form when you first applied to CORE, they will appear in this section. You can navigate between the three tabs (Languages, Tools & Software, Certifications) to view your skills, or click button.png to make changes. For further instructions on how to edit this section, see Updating my skills.

Note

If you joined CORE before 2024, your “Other Skills” section will be empty. You can still add your skills here by clicking button.png if needed.

Profile Details Tab

prof-deets.png

To navigate to this page, click on the “Profile Details” tab in the dashboard banner. the Profile Details tab consist of 5 sections:

  1. General Information: This section displays your home and work location, region, travel preference, driver’s license classification, employee ID, and paylist number. While this section is editable, some information cannot be changed.

  1. Employee Information: This section contains information about your current supervisor, union membership, ministry and division. While this section is editable, some information cannot be changed.

Note

Note that liaison information is not applicable for EMCR members.

  1. Contact Information: This section contains your primary, secondary, and work number, and your government email address. This section is editable.

  1. Emergency Contact Information: This section contains your emergency contact name, their phone number, and their relationship to you. This section is editable.

  1. CORE Membership Status: This section displays the CORE program you are currently enrolled in, your recommitment status for the upcoming year, the date of annual recommitment (if recommitted), and the date you first joined CORE. This section is NOT editable.

For instructions on how to edit your information in this tab, see Chapter 5 Updating your Profile Information.

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Expand
titleChapter 03: Confirming your Recommitment Status

✅ Confirming your Recommitment Status

Quick Links:

  1. How to confirm your recommitment to CORE

  2. How to decline your recommitment to CORE

  3. How to restart your reactivate recommitment process after the recommitment perioddeadline

As a CORE member, you can now confirm your recommitment status for the upcoming year directly in your member dashboard. Please follow the instructions in this chapter to ensure a smooth recommitment process.

Info

What is recommitment?

In the CORE Team program, recommitment is the process by which members renew their CORE membership for the upcoming year. Whether you wish to return to CORE or decline recommitment, you must do so using your member dashboard. If you want to remain an active CORE member in EMCR for another year, you must also obtain your supervisor’s approval after submitting your decision. Supervisor approval is required for recommitment each year.

How does the new recommitment process work?

Starting in 2025, there will be a designated recommitment period beginning in January each year. During this period, you will receive a recommitment reminder via email, prompting you to confirm your recommitment status on your member dashboard. We also advise you to discuss the possibility of returning to CORE with your supervisor beforehand.

Once you confirm your return to CORE on your dashboard, your supervisor will be notified and must submit their approval through their supervisor portal. After your supervisor's approval is received in the CORE Team system, your status will remain active for the upcoming year. If your supervisor declines your recommitment request, your status will become inactive by the end of the recommitment period. You will receive email notifications for both updates.

I want to recommit to EMCR CORE next year. What should I do?

recomm-confirm.mov

email.png

  1. Enter Dashboard via Recommitment Email. At the start of the recommitment period, you will receive an automatic email reminder regarding recommitment.

    1. In the email, click email-btn.png.

      1. Log into your member dashboard with your government IDIR.

Note

Please note that the Par-Q+ details in the email is applicable for those who are also returning to BCWS. If you are only returning to EMCR, you can disregard this information.

recomm-banner.png

  1. Start your recommitment process. In your member dashboard, a yellow message banner will appear directly above your calendar, displaying further instructions and your current recommitment status.

    1. Click “Start Recommitment” to open the recommitment window.

image 55.png

  1. Complete the recommitment modal. Fill in the form to confirm your recommitment status for next year.

    1. In the dropdown field in step 1, select “Yes”.

      yes.png

    2. click “Next”.

recomm-step2.png

  1. (Optional) Update/verify your supervisor information.

    1. If your supervisor has changed in the past year, you can update your supervisor information in the fields in step 2.

    2. If your supervisor has remained the same since the previous year, you can skip this step by clicking “Next”.

recomm-step3.png

  1. Check off the statements. Carefully read through the two statements.

    1. Check off both statements.

    2. Click “Submit Decision”.

recomm-done.png

  1. Wait for your supervisor’s approval. Your recommitment status will temporarily appear as

    Status
    colourYellow
    titlepending supervisor approval
    .

    1. If your supervisor has approved your recommitment, your recommitment status in the banner will change to

      Status
      colourGreen
      titleapproved
      and you will be notified of this change via email.

      approved.png

      Both you and your CORE coordinator will see your recommitment status as

      Status
      colourBlue
      titlerecommitted
      on your respective CORE dashboards. This will be reflected on your CORE membership status section under the “Profile Details” tab.

      statussection.png

    2. If your supervisor has declined your recommitment, your recommitment status in the banner will change to

      Status
      colourRed
      titledeclined by supervisor
      .

      declined.png

      Both you and your CORE coordinator will see your recommitment status as

      Status
      colourRed
      titledeclined
      on your respective CORE dashboards. This will be reflected on your CORE membership status section under the “Profile Details” tab.

I do not want to recommit to EMCR CORE next year. What should I do?

memb-decline.mov

To decline your recommitment for the upcoming year, follow steps 1-2 in the previous section, then continue with the following instructions:

image 55.png

  1. Complete the recommitment modal. Fill in the form to confirm your recommitment status for next year.

    1. In the dropdown field in step 1, select “No, I am not returning this year.

      image-20250102-031014.png

    2. click “Next”.

decline-step2.png

  1. Select a reason for declining recommitment.

    1. If you select “Other reasons”, you must provide further explanation in the comment box below.

      image-20250102-032501.png

    2. click “Submit Decision”.

dashboard-declined.png

  1. Your recommitment status in the banner will change to

    Status
    colourRed
    titledeclined
    .

    declined-by-member.png

    This will also be reflected in your CORE coordinator’s dashboard, as well as in your CORE membership status section in your “Profile Details” tab in your member’s dashboard.

    status-declined.png

I (or my supervisor) missed the initial recommitment deadline

but I still want to recommit. What should I do

. How do I get it reactivated?

If you forget to submit your recommitment decision in your dashboard before the deadlineor your supervisor misses the deadline to confirm your recommitment to CORE Team within the recommitment period, your member status in CORE Team will be automatically change set to

Status
colourYellow
titleinactive
, and you will be notified. If you still wish to participate in the program for the year
Inactive
once the recommitment period ends. You will also be notified of this status change via email (see sample emails below).

image-20250218-011446.pngImage Addedimage-20250218-011759.pngImage Added

If you still wish to return to CORE Team after this, please reach out to your EMCR CORE Team coordinator as soon as possible to have them reactivate your recommitment process reactivated. Once reactivated, you will receive a new email reminder with a link to your dashboard and a new deadline. Please follow the same steps in How to confirm recommitment to CORE to complete the process before the new deadline.

Expand
title

another email informing you of the reactivation and instructions on how to submit your recommitment decision.

image-20250218-012421.pngImage Added

  1. Restart your recommitment process after receiving this email. Carefully read through the instructions in the email.

    1. Click “Go to My Dashboard” to enter your profile

    2. Follow steps 2-6 in How to confirm your recommitment to CORE Team to submit your recommitment decision.

      1. Note that once reactivated, you only have another 30 days to complete this process.

  1. Once your supervisor receives your recommitment request, they must also approve it before the new deadline in order for your member status to be reactivated for the new year.

Expand
titleChapter 04: Updating your Availability

🗓️ Updating your Availability

Quick Links:

  1. Navigating your calendar

  2. How to update your availability

Navigating your Calendar

cal-annote.pngImage Removed

Upcoming Deployments Panel: Click Show Upcoming Deployments to display your 6 upcoming deployments scheduled by your CORE coordinator, listed from the nearest to the furthest date.

image-20250102-050914.pngImage Removedimage-20250218-014101.pngImage Added

  1. Confirm and Send Button: Clicking this button after updating all your availability within the displayed calendar view will help your coordinators differentiate between the available dates (green once confirmed) you have confirmed from the dates you have not yet updated (blank).

  2. Jump to Today Button: Click this button to bring you back to the current day highlighted in the calendar.

  3. Date Month Range Picker: Click the chevrons to adjust the date range.

  4. Calendar View Options: You can adjust how many months the calendar displays in advance by selecting an option from this dropdown menu.

    cal-dropdown.png
Info

Calendar Date Blocks

  1. All dates are blank by default. Once you click “Confirm and Send”, the blank dates will turn green, indicating to your CORE coordinator that you are available for deployments on have confirmed that you are available for deployment for those dates.

    blank.png

  2. You can mark dates as

    Status
    colourRed
    titleunavailable
    . This indicates to your coordinator that you are not available for deployments on those dates.

    unavail.png

  3. When your CORE coordinator schedules you for a deployment, it will be reflected on your calendar as

    Status
    colourBlue
    titledeployment
    .

    depl.png
Note

Please note that if you are currently an inactive member, your calendar is disabled.

How to update your availability

cal-update.mov

You can only Note that you only need to block off dates when you are unavailable for deployments on your calendar. To do so, please follow the instructions below:

  • On the calendar, click on a date that you are unavailable for deployment. A “Set Unavailability” window will open up next to the date.

    image-20250102-055927.pngImage Removed

    • In the “Set Unavailability” window, select and adjust the

    Info

    Confirmed updates to your availability will only affect the dates within the months displayed. For example, if the calendar has a 6-month view and is currently displaying the monthly range of January-June, 2025, your coordinator will only see confirmed updates within those months. We recommend updating your availability 3 months in advance.

    image-20250218-014649.pngImage Added

    1. [Optional] In the top right corner, use the “Monthly view” dropdown to adjust the months displayed in the calendar.

    1. Click on a date in the calendar that you are unavailable for deployment. A “Set Unavailability” window will open up next to the date.

      1. Adjust your start and end dates to indicate the range during which you

    are

      1. will be unavailable.

    image-20250102-060156.pngImage Removed

      2. Click “Save”.

        image-20250218-014859.pngImage Added

    image-20250218-015227.pngImage Added

    1. Your selected date range will be marked as

    unavailable

    1. “unavailable” in your calendar

    and will also be visible to your CORE coordinator.image-20250102-060502.pngImage Removed

    1. . You can add more unavailable date ranges by repeating step 1.

    1. Once you have add all your unavailable dates within the displayed calendar view (example is showing a 6-month view), click “Confirm and Send”.

      1. Carefully review the information in the confirmation pop-up window to make sure that your updates are intended for the correct monthly range.

      2. Click “Confirm”.

        image-20250218-021456.pngImage Added

    image-20250218-021546.pngImage Added

    1. The blank dates that you did not set as “unavailable” within the displayed months will change to “green”, indicating to your coordinator of your available (green) and unavailable (red) dates for deployment.

    2. If you want to update your availability for the months beyond the ones displayed, use the month-range picker on the left to adjust the display and repeat the previous steps.

    Note

    If you do not click “Confirm and Send” after setting your unavailability, your CORE Team coordinator will not be able to determine the dates that you are available for deployment (green). Always click “Confirm and Send” every time you update your availability.

    Info

    After recommitment, we recommend updating your availability three months in advance or whenever changes occur in your work or personal schedule. This ensures your CORE coordinator is immediately notified and can make necessary deployment adjustments.

    Expand
    titleChapter 05: Updating your Profile Information

    📝Updating your Profile Information

    Quick Links:

    Deployment & Availability Tab

    1. Updating Section Preferences

    2. Updating Other Skills

    Profile Details Tab

    1. Updating General Information

    2. Updating Employee Information

    3. Updating Contact and Emergency Contact Information

    Updating my section preferences

    section-prefs.mov

    I want to add a preferred section.

    I want to remove a preferred section from my dashboard.

    1. In the “Section Preferences” section, click image-20250103-024826.png to open the pop-up window.

    2. In the pop-up window, click open the “Add Sections” dropdown field and select the section that you want to add.

    3. (Optional) If necessary, you can adjust your top 3 preferred sections by choosing from the first, second, and third choice dropdown fields.

    4. Click image-20250103-025537.png.

    5. Your added section will be displayed under section preferences.

      image-20250103-025656.png

    1. Click image-20250103-024826.png to open the pop-up window.

    2. Under “Selected Sections,” navigate to the section label and click “X” to remove it.

      image-20250103-030727.png

    3. Click image-20250103-025537.png.

    4. The section will no longer be displayed in your section preferences list.

    Info

    If you have trouble understanding what are the expectations and responsibilities within a section, click See Section Definitions on the top of the “Edit Preferences” pop-up window.

    Updating my skills

    I want to add a language that I know.

    I want to add a tool/software that I can use.

    I want to add a certification that I have.

    1. In the “Other Skills” section of your dashboard, click the “Edit Skills” button to open the edit pop-up window.

      image-20250103-031051.pngimage-20250103-031129.png

      1. Click image-20250103-031218.png.

      2. Under the “Name” field, enter the language name.

      3. In the same row, select your proficiency level for the language from the “Proficiency Level” dropdown field.

      4. Click image-20250103-031837.png.

    2. You can add multiple languages by repeatedly clicking image-20250103-031218.png.

    3. To remove a language from your skills section, click the image-20250102-064227.png icon next to the language field row.

    1. In the edit pop-up window, click image-20250103-032226.png.

      1. In the “Name” dropdown field, select a tool/software.

      2. In the same row, select your proficiency level for the tool software from the “Proficiency Level” dropdown field.

      3. Click image-20250103-031837.png.

    2. You can add multiple tools/software by repeatedly clicking image-20250103-032226.png.

    3. To remove a tool/software from your skills section, click the image-20250102-064227.png icon next to the tool/software field row.

    1. In the edit pop-up window, click image-20250103-032900.png.

      1. Under the “Name” field, enter the name of your certification.

      2. In the same row, enter the date you received this certification from the “Date Certified” date picker.

      3. If applicable, enter the expiry date of the Certification.

      4. Click image-20250103-031837.png.

    2. You can add multiple certifications by repeatedly clicking on image-20250103-032900.png.

    Updating General Information

    Navigate to the “Profile Details” tab.

    1. Click image-20250103-034013.png in the “General Information” section to open the edit pop-up window.

      image-20250103-034200.png

    2. You can only make changes to your home and work location, travel preference, and driver’s license classification.

      image-20250103-034311.png
    Info

    Quick tips:

    • Updating your home or work location automatically updates their respective regions. You cannot directly edit your home and work region.

    • Travel preference refers to how far you are willing to travel from your home location for on-site deployments.

    1. Once you have made changes to the fields above, click “Save Changes”.

    Updating Employee Information

    1. Click the image-20250103-034013.png in the “Employee Information” section to open the edit pop-up window.

      image-20250103-034931.png

    2. You can make changes to your supervisor name, supervisor email, supervisor phone number, Ministry, Division, and union membership.

      image-20250103-035027.png

    3. Click “Save Changes”.

    Info

    Note that liaison information is not applicable or editable for EMCR members.

    Updating Contact and Emergency Contact Information

    1. Click image-20250103-034013.png in the “Contact Information” and/or “Emergency Contact Information” to make changes to either section.

      image-20250103-035332.png

    2. Once you have made changes to any of the fields in the edit pop-up window(s), click “Save Changes”.

      image-20250103-035509.png

    ...