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| colour | Red |
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| title | Work in progress (me & page) |
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| title | I'll let you hide the rules, as long as you follow them! TL;DR please add all new Mural boards below, every 6-8 weeks review and keep , delete, or as-is (still active) or: delete / file on LAN re: transitory file policy (expand for details and support links) |
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“The Rules” 💪 When you create a new Mural board, please add the link below Once a board is inactive, meaning you have not touched the work (project, initiative, version, session, engagement) for 6-8 weeks: Please delete transitory boards — anything not essential to understanding government business, examples: day-to-day operations context brainstorming or casual collaboration (no decisions or learner records, just rough working materials)
Please file non-transitory boards on the LAN that contain information that must be retained, examples: If unsure about information retention, please consult the Transitory Information Records Management Guide
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To be tested:how might we build trust and accountability into this process? rather than one person managing this admin, how can we each take ownership of our file management? and ‘chunk’ it into regular work so it isn’t an awful end of year task (agility) even better, how might we reframe this from ‘admin’ to design? Could this be an opportunity to flex our content strategy and content governance chops (UX skills) as we evaluate and maintain the content underpinning our DA service & products
how could we use the tools and methods available to us? e.g. a calendar reminder every 8 weeks to do a file & Mural cleanup, perhaps there is a ‘small’ ticket every 4th sprint (8 weeks) to create the time and space for us to do this work - allowing us to collaborate when needed try this, bring experiences to retrospective, iterate
how might we build this into onboarding and offboarding flows? when folks join, the expectation is clear, and there are supports (e.g. the clear guidance, reminders and tickets in sprints) in place should folks move on, files are managed before they go, and there are supports/time in place to do so - no orphaned or mystery content for someone else to try to clean up later
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Boards are organized by team, then primary function (decision to be tested).
Delivery Team | Mural link |
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Scrum ceremonies
Delivery spaceteam | Retrospectives:
https://app.mural.co/t/exchangelab1656/m/exchangelab1656/1689004237989/408b360d56f36970865d5bd4fb0e0c16495af6ab?sender=ud925a6805d7ed335aea73396🔐 |
Product
RoadmapsStrategy, planning, roadmaps, etc. | Mapping delivery operations + calendar:
https://app.mural.co/t/exchangelab1656/m/exchangelab1656/1692660852621/74eb4d21351ab828423336c14a3ffb5a92279d11?sender=u585e64391c418234ac7b6973 Story mapping delivery operations:
https://app.mural.co/t/exchangelab1656/m/exchangelab1656/1682710137933/dc8e51c3eb8cd6748e0248f12af0164310b2b681?sender=u585e64391c418234ac7b6973 |
Service Design
ResearchDiscovery & research of our ecosystem & connected service, mapping, workshopsideation | Research outcomes:
https://app.mural.co/t/exchangelab1656/m/exchangelab1656/1698253578135/1c2cc242de377ed949ab9205b89b734415171793?sender=ud925a6805d7ed335aea73396 Digital Office demo (Nov 2023):
https://app.mural.co/t/exchangelab1656/m/exchangelab1656/1697559455380/c5e7dde37005bfc73f75675f384b07233a863309?sender=u585e64391c418234ac7b6973 Working-in-the-open (planning, unpacking, ideation):
https://app.mural.co/t/exchangelab1656/m/exchangelab1656/1683834162251/35f66ebccf6b67dbc5a0511bfc01513a801fcfb6?sender=u585e64391c418234ac7b6973 |
Comms & Engagement
LoremTraining
Lorem
All things to do with marketing & communications, partner engagement | |
Training
All things to do with delivery of courses & learning experiences | Confirmed with Training Specialist that all Agile Fundamentals (facilitated virtual session) Mural boards are exported as PDFs and saved on SharePoint. Confirmed the exports are legible/ high resolution To do: move to LAN. No need to save duplicate boards, but should save iterations as a record. For future: build a practice of creating a ‘design assets’ folder for all graphics used/created, so we can access them in future. These would likely be working files that remain on SharePoint
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Design & Curation Team | Mural link |
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Scrum ceremonies
Design & Curation spaceteam | Retrospectives:
🔐 |
Product
Strategy, planning, roadmaps, etc. | Agile Fundamentals async release schedule:
https://app.mural.co/t/exchangelab1656/m/exchangelab1656/16885808625961694713825849/4ba002df21f47a92ddffaa471cd9737d1ef7888eb4d411d67720151ec5d5fc4fe2b7ccec1b18e833?sender=ud925a6805d7ed335aea73396 | Product
Roadmaps, planning, etc. | Agile Fundamentals async release scheduleu585e64391c418234ac7b6973 |
Policy
Unpacking and guiding our work, e.g. Digital Plan + Code of Practice, Chapter 12, and more | To confirm: Any active policy work in Mural? Confirm with Maia du Toit on return (welcome back!!) Proposal (Mural board+): 2024 collaboration btwn Service Design + Policy to capture and unpack all of the policy guiding IM/IT work (including individual policies on data, gender & sex, reconciliation, anti-racism - there’s a lot going on. HMW incorporate it into our DA operations and carry it through to resources + learning experiences - or align with others who own those spaces)
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Learning Design
The theory and practice underpinning our learning experiences, working files | Learning framework:
https://app.mural.co/t/exchangelab1656/m/exchangelab1656/16947138258491692116849270/b4d411d67720151ec5d5fc4fe2b7ccec1b18e83382ccd43cbde306c906c36e4bea025b4fe971b741?sender=u585e64391c418234ac7b6973PolicyLorem | Learning Design
Lorem | Learning frameworkDesign signature:
https://app.mural.co/t/exchangelab1656/m/exchangelab1656/16921168492701700268072762/82ccd43cbde306c906c36e4bea025b4fe971b741bab1330153bfae240d3f661037c51a445975a598?sender=u585e64391c418234ac7b6973 |
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Sprint 18 action items:
Those with licenses have:
NOW(ish): added any current working Murals (active w/in last 6-8 weeks) to the table above ^
- Tess Good please check box when complete
- Priya S., please check box when complete
- Derek Masselink, please check box when complete - how can we support Jamie & Rosa (licensing)?
- Kim Zinke, please confirm your current working boards with Tess - we’ll work together to index them here (re: licensing)
NEXT/2024: worked through Mural boards you created/own and:
filed any record documents
deleted any transitory boards that have been inactive for 6-8 weeks
Those without licenses have:
ethically-bribed a license-holder to help them out with any legacy boards they own? TBC (Tess here to help)
Can use the current OneNote as a way to audit your boards
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- plan TBC
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