👩💻 What Coordinators can do in CORE TeamReviewing and Approving ApplicantsFrom the dashboard, switch the toggle to “Show Inactive”
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 Image RemovedIn order to be considered a “member,” the applicant pending review must have sent the following along with or soon after applying to the appropriate regional fire centre email: Willingness Statement ParQ Questionnaire Proof that they have completed the Intro to TEAMS Online Orientation
Once you have confirmed that the above required documents have been received, the application has been reviewed, click “Complete Review”.
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This will open up a “Confirm Review” pop-up window. |
Click “Confirm” to confirm application has been reviewed and change the member’s status from pending approval to active. Click “Cancel” to discard.
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Once confirmed, the status changes to active and the toggle “Switch to Inactive” becomes visible. |
 Image Removed Finding Members to DeployScheduling MembersEditing Profile SectionsView “Pending Approval” List: On the Personnel page, scroll down to the search results table and switch to the “Pending Approval” tab.
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Review Requirements Status: Review the submission status for “ParQ” and “CORE Orientation”. Note that applicants' supervisor approval and signed willingness statement are now included as part of the application. ParQ must be submitted via email, and the CORE Orientation video is also completed externally. Make sure to cross-check these items with applicant names in your fire centre email to confirm submission.
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Go to Applicant Profile: In this case, if you have received the applicant’s ParQ, and/or they have confirmed they have completed their CORE Orientation, click on the applicant’s name in the search results to proceed to their applicant profile.
 Image AddedClick the “Edit” button on the top right corner of the Applicant Details section.
 Image AddedUpdate Intake Requirements Status: Under “Intake Requirements”, change the status for the received items (i.e., ParQ and CORE Orientation) in their respective dropdown fields. Select “Received” for ParQ. Select “Completed” for CORE Orientation. click “Save”.
 Image AddedComplete Review: On the “Pending Applicant Information Alert” banner, the list of items will be updated. Click “Approve as Member” on the right side of the banner. (This button will only appear when all four requirements are marked as “Received”/”Completed”) Click “Confirm” again in the confirmation pop-up.
 Image AddedThe applicant is now approved into the program as a BCWS member. You can now schedule them for deployment, update their information, if needed, or change their status to “inactive”.
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Once you approve an applicant as a member, you cannot undo this action. Additionally, you will no longer be able to see intake requirements under the “Member Details” section. |
Finding Members to DeploySearch filters: “Fire Centre/Home Location”There are two main ways to go about using the Fire Centre/Home Location filter. The first one is using it find people who reside in a selected area (fire centre/home location). When choosing an option from this dropdown menu, you can either: Select one or more fire centres only.
| Select one or more fire centres, and then refining the search to include specific home locations within those centres.
| Directly select one or more home locations without selecting a fire centre.
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This filter automatically refines the search results to members who reside in the selected fire centre(s) and/or home location(s). Potential scenarios that may require search by home location: You are a regional coordinator in the Kamloops fire centre, who needs to look for any available members who currently reside in Lillooet (Kamloops Fire Centre). You are a regional coordinator in the Coastal fire centre, who needs to monitor and update pending application information of applicants who reside in North Vancouver (Coastal Fire Centre)
Search filters: Willingness to Travel The second way is to use the Fire Centre/Home Location filter to search for members who are able to travel to a specific area. In this case, the fire centre or location that is selected refers to the area that you want to deploy the member to, instead of where people are coming from. To do this, you must: Select a location; Simply check the box that says “Show members willing to travel to the selected location(s)”.
The search results will automatically refresh, showing all members who are willing to travel to the selected area, regardless of where they live in the province.  Image AddedPotential scenarios that may require search by willingness to travel: Search filters: Specify experience level for Section/RoleIf you want to find members who have a specific experience level for a section/role: Select a role from the “Section/Role” dropdown menu; If you only want to see people who have experience in the selected role (i.e., have previously sat on a role in past deployments) select “Experienced Only”; If you only want to see people who do not have experience but are interested in the selected role, select “Interested Only”.
 Image AddedSearch filters: “Availability/Date Range”Select a status from the “Availability” dropdown.
 Image AddedOpen “Availability Date Range” and click on a start and end date on the date picker. This will set the date range for the availability status selected in step 1.
 Image AddedIn this example, the search results will be automatically refreshed to just members who are available any day(s) between June 10-17, 2024. “Available”: indicates that the member is available every day between June 10th and June 17th. “Available x of x days”: indicates that the member is only available for certain days out of the total number of days in the selected date range.
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Practice navigating the dashboard with the following scenario: You are a coordinator in the Coastal fire centre. You need to deploy a member who meets the following requirements: Lives in or near Nanaimo; Is interested or experienced in the food unit leader role under Logistics; Is available for deployment for at least 3 consecutive days between June 13-20, 2024.
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Once you have found a suitable member, you can browse deeper in their profile to further assess their deployment readiness. Some actions you can do with the member profile: Using the organization info displayed under “Member Details”, you can contact the member’s supervisor/liaison to confirm the member’s participation for an upcoming deployment.
 Image AddedYou can also save important notes about the member in the Notes section to inform other coordinators.
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Scheduling MembersAdding an AvailabilityOn the member’s profile, you can update the scheduler by either clicking “Update Availability” on the top right corner of the section, or select a date block directly on the calendar.
 Image AddedAdd a new availability in the pop-up modal. Select a start and end date for the availability date range. You can do this by clicking on the date picker or entering a valid date in the date fields. Click on one of the three statuses for the selected date range. If you are setting up a deployment, you can enter a valid Task/Resource Request number. Once you have added all the required details, click “Save”.
 Image AddedYou will see the selected date range and availability status highlighted in the member’s schedule. If you want to edit or delete an existing availability on the calendar, simply click on the date range on the member’s schedule and make changes in the Edit Availability Modal.
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Note that you can now also see all EMCR deployments in the same calendar, if a member is enrolled in both EMCR and BCWS. |
Editing Profile SectionsIf you want to update any information under “Member Details”, “Sections & Roles”, and “Skills & Certifications”, simply click on the “Edit” button on the top right corner of each section. Updating Member DetailsPlease see step 5 of Reviewing and Approving Applicants. The process for accessing the "Edit Member Details" modal is the same as for editing applicant details. Editing Sections & RolesUnder section ranking, you can modify the member’s first and second choices
 Image AddedAdd role under a BCWS section by clicking “Add Another Role”.
 Image AddedSelect a role under “Role Title”, then select the experience level for the role. If you want to remove a row, click “Delete” next to said row. Once all changes are made, click “Save” to update the profile.
 Image AddedEdit Skills & Certifications Adding a language Click “Add Language” to add a new row under the language section. In the “Language” field, type in one language name. Select the proficiency level for the language you just entered. You can add as many languages you want with the “Add language” button.
 Image AddedAdding a skill for a tool/software Under “Tools & Softwares”, click “Add Skill”. In the skill dropdown, select a tool/software option. Select the proficiency level for the skill. You can add as many skills you want with the “Add Skill” button.
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Add NotesSee Step 5 of Finding Members to Deploy. | Note |
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Regarding access levels in notes: Please be aware that although coordinators can view and edit information under both “Notes” and “Coordinator Notes,” logistic users cannot see what’s saved under “Coordinator Notes.” Please keep this distinction in mind when adding information to a member’s profile. |
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