Jul 26 - CHEFS/LTC Weekly Meeting

General Notes

• Engagement Strategy

  • With the contracted operators' engagement, focus on the positives of the change itself (i.e., eliminating duplicate reporting).

  • CGI should be mindful that realistically, operators will not have much dedicated time (no more than 2 hours per month) to engage with the new tool.

• Conceptual Diagram

  • Re-word language around input section; ensure data flow is more accurately represented.

Key Discussions

• The engagement strategy and communication plan go hand-in-hand, as they inform one another, therefore they should be produced as one piece of work going forward.

  • Heather’s team will take the lead on the entire transition/pivot to new tool. This includes building the engagement plan but will require support from CGI on the technical side.

  • No need to continue work on securing an OCM resource to help with change management piece.

ID

Description

Owner

Creation Date

2022

Due Date

2022

Status/Next Steps

Notes

1

• Engagement/Communication Strategy Produce an engagement strategy for the contracted operators' sector.

Heather Cook & team, CGI

Jul 19

TBD

Heather’s team will take the lead on creating the strategy.

CGI to provide:

(1) a clear, detailed understanding of what level of communication is required from the operators

(2) later on, more info regarding benefits piece / technical side will likely be required.

(1)

2

• Killian Faussart (Unlicensed) schedule Agile meeting with Heather/Bonnie/Jay

CGI

Jul 26

Jul 27

3

• Killian Faussart (Unlicensed) to send Kerri the revised MVP to Kerri for final review

CGI

Jul 26

Jul 26

Jul 26 CGI sent to LTC Team.

4

• Kerri to review final MVP and provide official sign-off

Kerri Harrison

Jul 26

Jul 29

5

• Present final MVP with HAs in LTC WG

Kerri Harrison

Jul 27

Jul 27

Will be Completed meeting 27/07

6

• Miranda Stewart Re-write the 19/07 Meeting Minutes.

CGI

Jul 26

Jul 27

✅ Jul 27 CGI sent internally for review.

The language should be modified.

7

• Samuel Ramos (Unlicensed) Produce a refresh of timelines/budget

CGI

Jul 26

TBD

Start grouping deadlines/milestones so that the August 31 deadline can be met.

Ensure a certain level of detail is provided and have the deadlines clearly defined and laid out.

Implementation piece should be ~ December/January timeframe.

8

• Miranda Stewart / Wagner Montes Modify the Conceptual diagram

CGI

Jul 26

Jul 27

 Jul 26 Sent internally for review.

Modify diagram to ensure the data flow is more accurately represented.

Future State

9

• Roll-out Plan

Discuss with HAs regarding when they should be expected to start inputting their quarterlies.

Jul 19

Oct

Open

LTC’s preference is for FY22/23. Ideally, it would be good to have the budget first inputted, and then input the quarterly submission.