DA Mural Boards

WORK IN PROGRESS (ME & PAGE)

Mural board retention policy:

I'll let you hide the rules, as long as you follow them! TL;DR please add all new Mural boards below, every 6-8 weeks review and keep as-is (still active) or: delete / file on LAN re: transitory file policy (expand for details and support links)

“The Rules” 💪

When you create a new Mural board, please add the link below
Once a board is inactive, meaning you have not touched the work (project, initiative, version, session, engagement) for 6-8 weeks:
Please delete transitory boards — anything not essential to understanding government business, examples:
- day-to-day operations context
- brainstorming or casual collaboration (no decisions or learner records, just rough working materials)
Please file non-transitory boards on the LAN that contain information that must be retained, examples:
- presentations
- formal operations or program planning
- learner data or records
- final recommendations, decisions and/or signatures
- anything an ADM or above has interacted with
- How-to: export Mural content https://support.mural.co/s/article/export-and-download-your-mural-s-content
If unsure about information retention, please consult the Transitory Information Records Management Guide

To be tested:

how might we build trust and accountability into this process?
- rather than one person managing this admin, how can we each take ownership of our file management?
- and ‘chunk’ it into regular work so it isn’t an awful end of year task (agility)
- even better, how might we reframe this from ‘admin’ to design? Could this be an opportunity to flex our content strategy and content governance chops (UX skills) as we evaluate and maintain the content underpinning our DA service & products
how could we use the tools and methods available to us?
- e.g. a calendar reminder every 8 weeks to do a file & Mural cleanup, perhaps there is a ‘small’ ticket every 4th sprint (8 weeks) to create the time and space for us to do this work - allowing us to collaborate when needed
- try this, bring experiences to retrospective, iterate
how might we build this into onboarding and offboarding flows?
- when folks join, the expectation is clear, and there are supports (e.g. clear guidance, reminders and tickets in sprints) in place
- should folks move on, files are managed before they go, and there are supports/time in place to do so - no orphaned or mystery content for someone else to try to clean up later

Mural board index:

Boards are organized by team, then primary function (decision to be tested).

Digital Academy (all staff)

Mural Link

DA Strategy

Interim roadmap:
new year, new me

Metrics:
https://app.mural.co/t/exchangelab1656/m/bcdigitalacademy9995/1666727464466/7d0b41ca29c9745c3e43a3fcc1507755b5419eaf?sender=u585e64391c418234ac7b6973

Scrum ceremonies
Sharing is caring

Sprint Review:
https://app.mural.co/t/exchangelab1656/m/exchangelab1656/1697731918521/d6903941df555f5aba61cb6425b24418b9dbf964?sender=ud925a6805d7ed335aea73396

Scrum of Scrum:
https://app.mural.co/t/exchangelab1656/m/exchangelab1656/1692657780358/b7b77fb38855f47c93b9dc3acaf9c8fd9f316e3c?sender=ud925a6805d7ed335aea73396

Sprint 18 · Dec 7-21
The Promised LAN

Sprint working-board:
https://app.mural.co/t/exchangelab1656/m/exchangelab1656/1702314530394/030aaa977999c0b03b44a707519668fc088d6273?sender=u585e64391c418234ac7b6973

Delivery Team	Mural link
Scrum ceremonies Delivery space	Retrospectives: https://app.mural.co/t/exchangelab1656/m/exchangelab1656/1689004237989/408b360d56f36970865d5bd4fb0e0c16495af6ab?sender=ud925a6805d7ed335aea73396
Product Roadmaps, planning, etc.	Mapping delivery operations + calendar: https://app.mural.co/t/exchangelab1656/m/exchangelab1656/1692660852621/74eb4d21351ab828423336c14a3ffb5a92279d11?sender=u585e64391c418234ac7b6973 Story mapping delivery operations: https://app.mural.co/t/exchangelab1656/m/exchangelab1656/1682710137933/dc8e51c3eb8cd6748e0248f12af0164310b2b681?sender=u585e64391c418234ac7b6973
Service Design Research, mapping, workshops	Research outcomes: https://app.mural.co/t/exchangelab1656/m/exchangelab1656/1698253578135/1c2cc242de377ed949ab9205b89b734415171793?sender=ud925a6805d7ed335aea73396 Digital Office demo (Nov 2023): https://app.mural.co/t/exchangelab1656/m/exchangelab1656/1697559455380/c5e7dde37005bfc73f75675f384b07233a863309?sender=u585e64391c418234ac7b6973 Working-in-the-open (planning, unpacking, ideation): https://app.mural.co/t/exchangelab1656/m/exchangelab1656/1683834162251/35f66ebccf6b67dbc5a0511bfc01513a801fcfb6?sender=u585e64391c418234ac7b6973
Comms & Engagement Lorem
Training All things to do with delivery of courses & learning experiences	Confirmed with Training Specialist that all Agile Fundamentals (facilitated virtual session) Mural boards are exported as PDFs and saved on SharePoint. To do: move to LAN. No need to save duplicate boards, but should save iterations as a record. for future: build a practice of creating a ‘design assets’ folder for all graphics used/created, so we can access them in future. These would likely be working files that remain on SharePoint Confirmed the exports are legible/ high resolution

Design & Curation Team	Mural link
Scrum ceremonies Design & Curation space	Retrospectives: https://app.mural.co/t/exchangelab1656/m/exchangelab1656/1688580862596/4ba002df21f47a92ddffaa471cd9737d1ef7888e?sender=ud925a6805d7ed335aea73396
Product Roadmaps, planning, etc.	Agile Fundamentals async release schedule: https://app.mural.co/t/exchangelab1656/m/exchangelab1656/1694713825849/b4d411d67720151ec5d5fc4fe2b7ccec1b18e833?sender=u585e64391c418234ac7b6973
Policy Lorem
Learning Design Lorem	Learning framework: https://app.mural.co/t/exchangelab1656/m/exchangelab1656/1692116849270/82ccd43cbde306c906c36e4bea025b4fe971b741?sender=u585e64391c418234ac7b6973

Sprint 18 action items:

Those with licenses have:

NOW(ish): added any current working Murals (active w/in last 6-8 weeks) to the table above ^

Tess Good please check box when complete
Priya S., please check box when complete
Derek Masselink, please check box when complete - how can we support Jamie & Rosa (licensing)?
Kim Zinke, please confirm your current working boards with Tess - we’ll work together to index them here (re: licensing)

NEXT/2024: worked through Mural boards you created/own and:
1. filed any record documents
2. deleted any transitory boards that have been inactive for 6-8 weeks

Those without licenses have:

ethically-bribed a license-holder to help them out with any legacy boards they own? (Tess here to help)
Can use the current OneNote as a way to audit your boards - plan TBC