Integration Challenges with CHEFS:
Issues are primarily related to integration with external systems.
Current workflows are isolated, causing difficulties when integrating forms into broader business processes.
Example: Fishing License Application:
CHEFS can manage form creation, submission, review, and approval.
Payment processing is external, and roles for personnel are manually assigned.
The current process requires separate handling of each form, causing redundancy and inefficiency when personnel are involved in multiple forms.
Limitations of the Current System:
Forms become large and complex, especially when accounting for multiple business processes.
Role assignments must be repeated for each form, creating duplication.
Workflows are linear with limited collaboration capabilities, and role-based security can be too broad.
Notifications and integrations, while automated via webhooks, are limited to one endpoint and cannot scale across multiple systems.
Architectural Improvements Needed:
User management and role assignment need to be unified across multiple forms and applications to reduce redundancy.
A more flexible workflow system is needed to accommodate complex, multistep processes.
The goal is to move user management outside of CHEFS so it can apply across different forms and applications.
Next Steps:
Re-architect CHEFS to address these integration and scalability issues, including improving role assignment, user management, and workflow flexibility.