Jul 19 - LTC MVP Discussion

General

• Communication Strategy

  • Ensure we include the context of the MVP for the HAs (whether it is verbal/written). There is flexibility throughout the process. This is not the end-all and be-all. Emphasize that the agile approach will allow us to be flexible, etc.

  • Emphasize that this new tool is a modern, user-friendly tool, based on a modern user-friendly platform.

  • Really important to have the HAs' input (they didn’t have a say at all last time with the RKL tool)

• Requirement Classification: Batch upload. Killian can provide a use case if needed later on.

• Killian confirmed that once a submission is completed in CHEFS, no changes to the submission can be made.

• Agenda for tomorrow’s LTC working group meeting: HAMIS folks will be there; Killian will do a run-through of CHEFS tool; 5 min for the end (pivot)

Key Discussions

• We have to be careful/sensitive with the contracted operators (200+ sites). Kerri needs to see an engagement plan/overall engagement strategy for this sector. This will be a highly contentious /sensitive communication piece - may have to go to the Minister. We need to allow significant time for this (i.e., briefing note with deputy).

• Communication Strategy: Make it clear the benefits that CHEFS offer.

  • Take the RKL and show the issues that have been identified and what the CHEFS tool is going to do as far as improvements go.

• Agenda for HA WG July 27th - Kerri would like to have the final MVP as an agenda item for next week’s meeting and for HAs to share their input and provide sign-off on as well.

ID

Description

Owner

Creation Date

Due Date

Status

Notes

1

Engagement Plan/Strategy Produce an engagement strategy for the operators. This will include what we need to engage on, who we need to engage with and when.

Samuel Ramos

July 19, 2022

TBC in following meeting

In progress. Samuel to send the requested information to Kerri/Bonnie via email.  

Next Steps: Kerri/Bonnie to review.

Provide a clear estimation on how much work this will require with the contractors. We will need support from SS / support from Finance / IM/IT

Killian sent to reviewers on 19/07

2

Kerri to review the MVP and provide sign-off by the end of the week (July 29)

Kerri Harrison

July 19, 2022

July 29, 2022

Jul 22 – Kerri Reviewed and sent back to CGI.

Kerri to sign-off

3

Communication Strategy CGI to make it clear to the HAs the benefits that CHEFS offer. Take the RKL and show the issues that have been identified and what the CHEFS tool is going to do as far as improvements go.

Samuel Ramos

July 19, 2022

TBC

In Progress. Samuel, Eddy & Linda are working on getting a resource for the OCM component of the project, which will include this deliverable.

4

Schedule a weekly meeting with the project team, Kerri, Heather, Bonnie, Jay

 Samuel/Linda

July 19, 2022

July 22, 2022

Completed

5

Cut-off/Roll-out Plan

Ask the health authorities when exactly they can be expected to start inputting their quarterlies.

July 19, 2022

October 2022

Open

Kerri’s preference is for FY22/23. Ideally, it would be good to have the budget first inputted, and then input the quarterly submission.