Aug 24 - LTC Working Group Session

Participants

Bonnie Wong
HA Representatives (FHA, IH, NHA, VCH, VIHA)
Heather Cook
Jay Evans
@Killian Faussart (Unlicensed)
Linda Shaw
@Miranda Stewart
@Samuel Ramos (Unlicensed)
Scott Wingrove
@Wagner Montes
@Zeudy Villar Vega

Regrets: Kerri Harrison

Goals

Review annual staffing plan, direct care hours (DCH) & cost
Review Operating Revenue

Discussion Topics

Agenda Items	Notes

Agenda Items	Notes
Annual Staffing Plan Review	Q1 & Q2) Will the operators be able to provide the # of staff that are full-time, part-time and casual? Will the operators be able to provide FTEs? Head count should be possible but this would not be possible to capture per shift. We would need to do it per role instead (i.e. RN/RPN, LPN, etc.). Should only record this at the job code level. Would not be possible to provide FTEs (i.e., no FTEs for casuals). The objective of this data point is for the ministry to have a line of sight into what HR challenges exist in the sector. CGI will ensure instructions are clear on the form. Will need to clarify the definition of a "shift". The majority of hours worked during a time period will define the shift (i.e. Day, Evening, Night). Replying to NHA: the Staffing plan is really to capture the hours and not the cost so it wouldn't be necessary to split the hours.
DCH Review	Added 3 columns that would be auto-calculated. Other performance measures to include? Decision: Yes we will need to track the "Minimum 20% RN/LPNs care staffing". Column R & S would be difficult to provide by NHA. VIHA agrees it would be difficult to separate Contract Services from Agency Services. Decision: Merge two columns back into one NHA mentioned that the break down between Productive and non-productive is not captured. A note field will be required to explain the higher amount of hours in one of the category. The break down of hours per category (FT, PT, Casual) will be difficult to provide. This won't be that valuable for the Ministry and therefore is not necessary. Question from Ron: Would it be possible to take cells Q86 and X86 to calculate the total DCH and the total benefit rate displayed for the operators below? Decision: This calculation will be added to the Benefits table.
Operating Revenue	For future discussion: How do HAs manage deferrals and should it be tracked?
Next Week’s Agenda	The objective for next week will be to finalize Revenue and Expenditures sections. HAs may be interested in seeing others additional stats (e.g. the % Allied Professionals). If there are additional performance measures HAs would like included, email Bonnie. Nothing new for now. Review the revenue and expenditures section

Action Items

ID	Description	Owner	Creation Date	Due Date	Status	Notes

ID	Description	Owner	Creation Date	Due Date	Status	Notes
1	Staffing Plan. To review parked columns U to W for now as a group. Bonnie will follow-up with Kerri on this.	FCS	Aug 24	Aug 31	New
2	Re-visit statutory days for Northern Health’s	FCS	Aug 24	Aug 31	New	NHA is capturing Stat Days separately and therefore scheduled hours can be different. The MoH will park this one and get back to the HAs. A potential could be to add a column for stat.
3	Bonnie to confirm with Kerri whether the columns P and R are necessary as it looks like the input for the Wage columns will always be “Y”.	FCS	Aug 24	Aug 31	New
4	HAs to take away the RN 24/7 performance indicator and confirm whether this could be provided or not.	HAs	Aug 24	Aug 31	New	The indicator for the number of days (not shifts) where the RN 24/7 was not achieved could be difficult to provide.
5	HAs to review the different types of revenues that are listed and come prepared to following meeting.	HAs	Aug 24	Aug 31	New
5	Bonnie to update the calculation on line 15 in order to accurately capture the hourly rate.	FCS	Aug 24	Aug 31	New
6	Bonnie to send the package for Operating Expenditures by the end of the week	FCS	Aug 24	Aug 31	New