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    • Digital Office - New Hire Onboarding Dashboard [Draft]

    Owned by Gurkamal Sidhu
    Last updated: Oct 28, 2024
    3 min read

    Citizens' Services - Who we are?

     

    https://youtu.be/vuNmpkxJGng?si=PUdFp4W_hvhCWL2m

    Welcome to Digital Office (DO)

     

    Things to Do as a Newbie

     To do in your first week

    Your first few days will include making sure you are connected to the content and systems that enable you to do your work:

    1. New to BC Public Services? Go thru the first week plan

    2. Once you setup your IDIR, ensure you have access to teams, Outlook, SharePoint and all the government portals 

    3. Map your LAN drives and confirm you have access with the Branch Administrator

    4. If you have been assigned a work mobile, ensure its all set & working

    5. Discuss your schedule and telework agreement options with your supervisor

    6. For MURAL, your respective Branch Admin will assign you a license if this is required as part of your role

    7. Use your government email to set up a Trello account (Team specific, confirm with your supervisor)

    8. You will use Time and Pay (TLAM) Employee Self Service to record your leave such as vacation and sick leave. Please familiarize yourself with the system using the TLAM Quick Guide for employees and TLAM job aids 

    9. Ensure you’ve submitted all required Onboarding HR Forms to your Branch Admins - Payroll, Union Enrollment (for included employees), Tax forms, IMIT User agreement, Standards of Conduct etc. (Required for new Regular employees)

     To do in your first month

    We will make sure you know the onboarding items you need to complete in the first few weeks of your job. As a start, check out the resources below:

    1. New to BC Public Services? Go thru the first month plan

    2. Register to Welcome to the BC Public Service sessions 

    3. Complete Mandatory trainings 

    4. Schedule Virtual Oath of Employment ceremonies 

    5. CITZ Orientation Program - Schedule of events for new employees

    6. Complete Benefits Enrollment via Employee Self Service (Required for new Regular employees)

    7. Check that you have access to eapprovals, access training here

    8. Setup iExpense account for any claim (Travel, Meals etc.) reimbursements

    9. Schedule Goal setting conversation with your Supervisor

     To do in your first 3 months

    1. New to BC Public Services? Go thru the first 3 months plan

    2. Complete Virtual Oath of Employment ceremony 

    3. Ensure you’ve registered to Canada Life (Our Benefits Provider) online to submit claims, check balances for coverage, etc. (Required for new Regular employees)

    Useful Links and Information

    Other useful Information

    Time Off and Leave Policy

    Health and Well-Being

    Accommodation and inclusive workspaces

    Remote Working

    Probation Period

    Learning Hub - Digital Academy

    Performance Development Platform

    New Prioritization guide

    DO Visuals & Templates

    Business Travel & Guidance

    Onboarding Forms - All Employees

    Common Ministry Acronyms

    Employee Discount Store

     

    Helpful Contacts

     

    1. For facilities, occupation health and safety (JOHS), and onsite first aid, contact our Community Managers, Jenna Clarke or Hilary Walton

    2. Tech support requests can be entered Online (OCIO Service Centre) or 250-387-7000 (referred to as 7-7000) 

    3. HR and TLAM inquiries: AskMyHR

    4. For Branch specific information, contact our amazing Branch Admins

      1. Dana Small - Digital Head Office

      2. Cheryl Gentleman - DIO Branch

      3. Catherine Liu / Oksana Pivtorak - DOCS Branch

      4. Aakanksha John - SDD & DTC Branch

      5. Strategic Communications

    5. For more details for when to contact each admin, please see the Admin Contacts list 

    6. For DO Office JIRA, reach out to @Priya S. @Edson Naves

    7. For DO Figma, reach out to @Gurkamal Sidhu

    Communication Channels

    We recommend you spend some time joining these channels and getting a feel for some of the information shared and collaboration opportunities

    Microsoft Teams Related to our Org (managed by Digital Office)

    Feel free to Add more Comms channels that’s useful to New team members

    Digital Office Branches

     

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