MHSU Beds - Notes

Sep 20, 2022

Materials Used

Bed Inventory Notes

Basic Info

Purpose of survey is to figure out how many beds within the HA are funded for each of the services/facility types offered, and which facilities these services are offered in.
Bed Info collected includes bed counts by facility, reported by each HA. Six HAs (including PHSA; excluding FNHA) report. The report also provides summaries of counts for each HA and provincial totals by facility type.
Timeline submitted quarterly? i.e. Survey date = June 30 and includes bed count from March 31 to June 30.

Mandatory Attributes

Attribute Name	Definition	Field Type	Values	Notes

Attribute Name	Definition	Field Type	Values	Notes
Survey Category = SURV_CATEGORY		Dropdown	Community Supported Acute Tertiary Emergency Department (ED)
Submitting Body = SUBMIT_HA		Dropdown	1 Interior Health (IHA) 2 Fraser Health (FHA) 3 Vancouver Coastal (VCH) 4 Vancouver Island (VIHA) 5 Northern Health (NHA) 6 Provincial Health (PHSA) 8 BC Housing
Physical Location HSDA = PHYS_HSDA		Dropdown	East Kootenay 12 Kootenay Boundary … 52 Northern Interior 53 Northeast
Physical Location = PHYS_HA		Dropdown	1 Interior Health (IHA) 2 Fraser Health (FHA) 3 Vancouver Coastal (VCH) 4 Vancouver Island (VIHA) 5 Northern (NHA) 9 Unknown HA	Enter 9 if confidentiality or other issues prevent the physical HA from being entered
Physical Location LHA = PHYS_LHA	The LHA of the physical location HSDA in which the facility is located	Dropdown
Physical Location CHSA = PHYS_CHSA		Dropdown
Facility Type = FAC_TYPE		Dropdown
Facility City = FAC_CITY		Dropdown
Number of Funded Beds/Units = BEDS		Dropdown
Number of Units Clustered = BEDS_CLSTRD		Dropdown
Notes = NOTE
Survey Year = SURV_YEAR
Survey Month = SURV_MNTH
Facility Name = FACILITY_NAME				Can be pre-populated from DSR as well. Validation Rule: This attribute is mandatory if facility falls into following survey categories: community, acute, ED, or Tertiary. If facility is in Supported category, then facility name is optional.
Site ID = SITE_ID				Can this be pre-filled from DSR? Not all sites in the survey are registered in the DSR, but the goal is to have all sites reported on the bed survey registered in the DSR. Note: Site_ID will have to be a TXT field, as hospitals include an H.

Workflow

HSIAR sends out survey template along with definitions/specification documentation
All six HAs send their completed versions of the template
MHSUA (HSIAR) prepares the survey
?

Questions/Ideas

Any external systems that MHSU could potentially pull from?
- Delivery Site Registry (DSR) contains a few data points (i.e. Site_ID and Facility_Name). Need to figure out the workflow and confirm with the business area if they want this integration or are OK without it (might be too complex to integrate).