Nov 22 - CHEFS/LTC Weekly PM Meeting

Reviewed Nov 15 Meeting Minutes & Action Items

• Meeting scheduled for Wednesday 23 with Kerri, Christine, Andrew, Bonnie, Muriel and Linda to discuss the ownership of the stakeholder engagement and change management.

• The document created by Jay and the one created by Killian are two separate things. The one written by Jay is to address specifically the engagement and communication with the operators and HAs. The one Killian wrote is including the bigger picture around training and testing for MEDIS as a whole.

• The LTC PIA shouldn’t have any issue as LTC doesn’t capture any PII. This one is with Bonnie. (MHSU is completed, AIMS is with PCT, HCC is with Vinicius DPSP)

• Priscilla is away this week. She should be back next week.

Sprint 8 Overview

• Sprint 8 is closing today and we will have the demo at 1pm. Here were the Sprint goals:

  • Finalize Bed Occupancy.

  • Identify Bulk Upload solution.

  • Send LTC Data model to Health Ideas.

  • Complete Email notification and Submission period design.

  • Get second wave of feedback for AIMS and update form

  • Get second wave of feedback for MHSU and update form

  • Get first wave of feedback for HCC and update form

CHEFS Readiness

• Platform will be available and ready on April 1st, 2023. And after a conversation with Kerri, the first data to be submitted will be for Q4 of the FY 22/23.

• The Ministry is considering a renewal with RKL to extend the support until Q4 of 22/23 is submitted. Bonnie will ask during the meeting on Wed. ← Ideally this should not happen.

• There will be no need to transfer the legacy data from RKL to the new CHEFS system.

LTC Working Group Agenda

• Will Demo Bed Occupancy final version

• Will discuss the workflow (diagram)

• CGI still needs to confirm whether CHEFS can accept Attachments in the forms

Health Ideas Data Acquisition / PowerBI

• Data Model sent to Healthideas. They’re happy and will be able to start the SOW based on this document. Will simply add a few more details (i.e. field description and domain of values)

• Will continue to explore the solution to get the Operators to access the reports

Bulk upload format (Risk)

• Currently analyzing ability to validate the data through the Bulk Upload

• This is a challenge and an important risk at the moment depending on the available solutions:

  • Form.io API endpoint to validate could only be available as part of a commercial package

  • CHEFS might not be able to access this endpoint

• Goal is to find a solution by the end of the week (Nov 18).<- Still being worked on and solution to identify based on the recent findings.

ID

Description

Owner

Creation Date

Due Date

Status

Notes

1

Seniors Services (SS) Division, CGI

Sept 20

TBD

In Progress

Sept 20 - Pending review

Sept 27 - Kerri has reviewed and provided some feedback. This is now with Daniel for approval. Kerri or Heather will present this during a sector call in the next week.

Oct 11 - Jay to send draft to Killian and Bonnie

Oct 18 - Pending. This is with Bonnie. Not critically impacting testing at the moment

Oct 25 - Bonnie has a meeting scheduled with Kerri this Friday

Nov 15 - New details sent to Bonnie. Will try to find an owner.

Nov 25 - Meeting scheduled to address ownership on Wed 23

CGI

Nov 15

TBD

In Progress

Nov 18: This is the file upload component that already exists within CHEFS. Not the Bulk Submission.

Nov 25: Raised question with CoCo team. Pending response

CGI

Nov 15

TBD

In Progress

Nov 25: No update