Jul 19 - LTC MVP Discussion

General Notes

• Communication Strategy: Ensure we include the context of the MVP for the HAs (whether it is verbal/written). There is flexibility throughout the process. This is not the end-all and be-all. Emphasize that the agile approach will allow us to be flexible, etc.

• Communication Strategy: One of the problem’s with the last web tool was that it was on an old platform. Therefore, emphasize that this new tool is a modern, user-friendly tool, based on a modern user-friendly platform.

  • Really important to have the HAs' input (they didn’t have a say at all last time with the RKL tool)

• Requirement Classification: Batch upload → CHEFS doesn’t offer any capabilities for this currently. Will have to explore further

• Killian confirmed that once a submission is completed in CHEFS, no changes to the submission can be made.

Key Discussions

• New Risk: Kerri’s thoughts: we have to be careful/sensitive with the contracted operators (200+ sites). Kerri needs to see an engagement plan/overall engagement strategy for this sector. This will be a highly contentious /sensitive communication piece - may have to go to the Minister. We need to allow significant time for this (i.e., briefing note with deputy).

• Communication Strategy: Make it clear the benefits that CHEFS offer.

  • Take the RKL and show the issues that have been identified and what the CHEFS tool is going to do as far as improvements go.

• Agenda for tomorrow: HAMIS folks will be there; Killian will do a run-through of CHEFS tool; 5 min for the end (pivot)

• July 27th - Kerri would like to have the final MVP as an agenda item for the HA working group mtg on July 27 and for HAs to share their input and sign off as well.

• Engagement Plan/Strategy Produce a strategy for the operators. This will include what we need to engage on, who we need to engage with and when. Killian Faussart (Unlicensed)

Samuel, Linda, Miranda

• Provide a clear estimation on how much work this will require with the contractors. We will need support from SS / support from Finance / IM/IT

• Killian sent to reviewers on 19/07

• Kerri to review the Engagement Plan/Strategy

Dependency on AI#1

• Kerri to review the MVP and provide sign-off by the end of the week (July 22)

• Jul 22 - Reviewed and sent back to CGI.

• CGI to attain sign-off

• Explore the batch upload use case Killian Faussart (Unlicensed)

• Miranda StewartWagner Montes

• Miranda Stewart CGI to make it clear to the HAs the benefits that CHEFS offer. Take the RKL and show the issues that have been identified and what the CHEFS tool is going to do as far as improvements go.

Killian Faussart (Unlicensed)

Infographic or PPT?

• Samuel Ramos (Unlicensed) Schedule a weekly meeting with the project team, Kerri, Heather, Bonnie, Jay

• Kerri wants to meet weekly until we get this project well-underway.

• Make sure we are sending agenda items as far in advance as we can.

Linda Shaw booked

• FOR FUTURE DISCUSSION (tabled): We need to ask the health authorities when exactly they can be expected to start inputting their quarterlies.

Kerri’s preference is for FY22/23. Ideally, it would be good to have the budget first inputted, and then have the quarterly submission there as well.