Sept 20 - CHEFS/LTC Weekly PM Meeting

Reviewed Sept 13 Meeting Minutes & Action Items

General & Sector Engagement

• Communication Plan with Sector is with Directors (Kerri Harrison and Daniel Prpich) for review and approval. It is finished from the perspective of the Program Area.

• Finalized the review of the Sector Engagement Strategy with Jay. Also being reviewed by Kerri.

• Meeting is now adjusted to be 30 minutes and Kerri and Muriel are optional.

Sprint 4 Overview

• Sprint 4 is going well.

• We are focusing on building the LTC form sections as well

• Demo in the afternoon

• Focused on completing:

  • Bed Section

  • Facility Information

  • Submission period

• Killian will schedule a meeting with Helen, Scott, Bonnie, Jay and Linda. Naming convention to add “HSIAR” HCC Bed Inventory. The purpose of the meeting is to review the Bed Inventory section to make sure we are on the same page and needs are aligned.

• Kerri is not required for this first meeting.

LTC Working Group Agenda

• We completed all the sections on Sept 7th and we are now addressing the final changes and outstanding questions. Bonnie will also sit down with Kerri to go through some of these questions.

• Jay enquired about being able to capture data differently between Quarters in CHEFS. Will look into this in CHEFS as part of drafting the section.

Health Ideas Data Acquisition

• Conversation is happening with the whole HSIAR group including Rohit and Andrew. We need to address Data Acquisition process and Access to PowerBI for Operators

ID

Description

Owner

Creation Date

Due Date

Status

Notes

1

• Produce an engagement strategy for the contracted operators' sector

Seniors Services (SS) Division, CGI

Jul 19

Aug 31

In Progress

Aug 16 - Draft will have to go through SS Division’s ADM. Depending on approval workflow, deadline may need to be re-visited.

Aug 30 - Ready for Review

Sept 6 - Being reviewed

Sept 13 - Being reviewed

2

• Produce Key Messaging for Stakeholder Engagement

SS Division

Aug 16

TBD

In Progress

Aug 16 - Jay is working on the key messaging to the sector as a priority item for Kerri’s upcoming meeting with the Deputy Minister.

Aug 23 – Heather is currently reviewing this piece.

Aug 30 - Being reviewed by Directors

Sept 6 - Jay waiting on feedback

Sept 13 - Jay waiting on feedback

3

• Samuel Ramos (Unlicensed) Project Plan. Produce a refresh of timelines and budget

CGI PM / MoH PM

Jul 26

Sept 9

Closed

Aug 23 – Samuel will share pieces of the draft plan with Eddy/Muriel in their pre-steering committee meeting Wednesday, Aug 24 (total cost estimation of solution).

Aug 30 - The Steering Committee presentation will include this. Steering will include Health Ideas.

Sept 6 - Estimate about to be delivered. No major risks at the moment

Sept 13 - Will include elements from Steering in the estimate. This action item can be closed

4

• Ensure purpose of meetings is clearly laid out so that MoH can plan accordingly

CGI/MoH

Aug 16

TBD

In Progress

Aug 16 - Ensure we are limiting the number of meetings to only what is needed and share what the purpose of each meeting is.

Aug 23 - The frequency of the PM weekly meeting is not an issue, but SS Division should be informed in advance about the purpose of each meeting. These meetings could be more succinct.

Aug 30 - Will keep this for now. Will include the latest Action Items in the following invites

Sept 6 - Make sure to include action items in invite

Sept 13 - Keep Muriel and Kerri as optional. Linda who currently owns the series, will cancel it and Zeudy will create the new series.

5

• Killian Faussart (Unlicensed) Review STRA and schedule meeting with DPSP

CGI/MoH

Aug 30

Sept 8

In Progress

Aug 30 - Meeting to be scheduled with DPSP.

Sept 6 - Sandeep to schedule

Sept 13 - Sandeep has initiated the process with DPSP and the meeting is scheduled.

6

• Killian Faussart (Unlicensed) Schedule meeting between LTC Group and HSIAR (HCC Bed)

CGI/MoH

Sept 13

Sept 25

In Progress

Sept 13 - To be scheduled

7

Zeudy to send the new series of this meeting.

CGI

Sep 13

Sep 16

In Progress

Sep 13 - Zeudy will create the new series. Making sure to add Sandeep as he was not in the original invite.

When a meeting will require decision making, then we will clearly label it in the subject line of the invite as heads up for Muriel and Kerri’s Admin to accept.