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titleCONTINUOUSLY IMPROVING
Welcome to DTC Confluence’s page! Here you will find important info and links for your every-day needs and services including finance, HR, travel, career, learning, SaaS functions. If you have any questions, please reach out to your admin or your Supervisor.

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📅 Branch Updates & Important Events

⭕ Branch Meeting

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titleOnline

Meeting Calendar | Meeting Notes & Agenda
Dec 2024 - Virtual Gift Exchange Instructions

🤝 DO All Staff

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titleonline

🧑‍🤝‍🧑 Branch Org Chart

View file
name2024-07 DTC.pdf

Org charts are updated every Quarter.

🔄 Team Updates

  • Gary Wong & Team reporting to Steve Chapman

🎊 New

  • SDD → Brad Payne

🎉 Promotions

  • Gary Wong → Senior Product Manager

  • Teresa Lee → Service Design Lead

👋 Goings

  • Tess Good → ENV

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🛠️ Travel, HR & Finance

🌎 Travel

Travel forms📎 Forms:

Go →

🔎 Submission Guidelines

Want to know how to submit travel requests?

View file
nameTravel Cheat Sheet and Guidelines for the Digital Office.docx

Submit iExpenses for travel here.

(blue star) Travel Policy & Guidelines

  • Find your/contractor travel group

  • Understand travel per diems and claimable expenses

CPPM Policy Chapter 10: Travel

📃 Contractors

Contractors must not use Oracle iExpenses. Reimbursement for meals and incidentals must not exceed the Group II per diem rates. Refer to section 10.4.1, this chapter, for the definition of Group II.

Procedure Requirements - C.10

  • View file
    name021_Appendix_1_-_Group_2_Rates_-_Travel_Expenses_for_Contractors (1).pdf

🧑‍🏫 HR

Ask your Admin for more information on how to join: Communities of practice and employee resource groups – Compass General
HR Info for all Employees
Leave and time off for B.C. government employees

Onboarding
Please let your Admin know when a new employee requires Onboarding.


Offboarding
Please ensure that you give your admin notice for any lateral transfers between branches, ministries, any position Transfer Outs or employees exiting government.

Unions & Excluded Employee Associations

Unions and professional employee associations - Province of British Columbia

Collective agreements - Province of British Columbia

British Columbia General Employees' Union (BCGEU)
4911 Canada Way
Burnaby BC  V5G 3W3

BC Excluded Employees' Association (BCEEA)
303 – 852 Fort St.
Victoria BC  V8W 1H8 

Time and Leave
Time and Leave (TLAM) is a PeopleSoft tool in Employee Self Service and Manager Self Service for entering and approving an employee’s timesheet, hours worked, and leave. Entries made and approved in Time and Leave automatically flow through to Payroll for processing after the end of each pay period. For Support on how to use TLAM, see here.

Time and Leave Workcentre →

Employee Self Service

Personal leave balances can be viewed within the ESS portal.

Employee Self Service →

Telework Agreements

💰 Finance

Financial Coding for DTC

  • Client#: 112

  • Responsibility Center: 32116*

  • Service Line: 34805

  • Project: 3200000**

  • Paylist: 112-0074*

  • TCA: 152875

* Unique to DTC
** DELP has a different project number for each of its course intakes ( i.e. 3200412 for EY PO# C24CIO45185)

Submitting an Invoice

  • Please send all invoices to our shared mailbox: exlab.invoicing@gov.bc.ca – this will ensure your Admin can get to it asap.

  • Please ensure to QR the invoice with the following wording in your email - invoices cannot be processed without this.

I approve as QR the attached [INV#], $_______ for services rendered in [MMM] 2024.

For more info on Procurement, Fiscal Year End, Information Bulletins, and Who to Contact in Finance, visit Finance Tips & Tools - Citizens’ Services Hub

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🔗 SaaS & Service Support

device orders Reach out to Aakanksha

    • requests

    • Time and Leave Schedule/Accessrequests

  • Onboarding/ Offboarding 

  • Telework agreements

  • Distribution List/Org Chart Updates 

Chithra

Email

Phone number

Jenna

Chithra.Madathilkunnath@gov.bc.ca | 778 405-5652

Jenna

Jenna.Clarke@gov.bc.ca | 236-478-0885

  • Calendar Requests for Jordan

  • Asset Requests & Issues

    • laptops  

    • phones  

    system access 

    • IDIR  headsets

    • other equipment

  • System Access 

    • IDIR issues

    • LAN/Teams access 

    • MySC - Transfer Contact 

  • onboarding forms 

  • announcements on Teams channels (incl. what they will be doing, with who) 

  • standing meeting invites 

  • telework agreements 

  • time and pay schedule/approver access 

Info
Info

If Chithra is unavailable or OOO, reach out to Aakanksha or the covering admin for urgent matters.

  • Building access 

  • Lab tours 

  • Lab space bookings

  • Exchange Lab Mailbox

(blue star) AskMyHR

Supervisors often submit Ask MyHR Service Requests on behalf of their employees who are not able to resolve the issue themselves.

Go →

(blue star) AskMyHR for employees

Employees may submit an AskMyHR service request for issues related to retirement, maternity/parental leave, or other life events.

View Service Categories →

(blue star) OCIO MyService Centre

Learn more about what requests you can self-serve on vs. what you need an Authorized User (i.e. admin) to perform.

Go →

(blue star) CITZ IMB Desk & SaaS tools

Get help with CITZ-administered Software as a Service (SaaS) tools such as Jira, Sharepoint, Miro, Figma and more.

Go →

🧭 Compass

Overseen by PSA, with information relevant to ALL employees, like:
Employee discounts – Compass
Workplace health – Compass

Go →

https://www2.gov.bc.ca/gov/content/careers-myhr/about-the-bc-public-service/corporate-social-responsibility

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