Page Comparison

Fider

•  Grant access, assign roles to Forminatiors team (Admin role: Matthew, Emir)
•  Transfer ownership

SHOWCASE

• Hosted same as CHEFS

• Several different gov teams use Fider as a customer feedback tool.

• Transfer ownership is possible

• Fider API exists

• Fider is available to Keycloack realm users (IDIR, BCEID)

• Fider subscription - 30$

• Feedback is prioritized in the Jira backlog

• Custom confirmation email priority feature - review the backlog

https://chefs-fider.apps.silver.devops.gov.bc.ca/?view=trending

Fider

•  Get familiar with the Fider toolEmir Hanic (Deactivated)
•  Assign team roles to Forminators
•  Remove Showcase team members after transition (post-transition)

FORMINATORS

https://chefs-fider.apps.silver.devops.gov.bc.ca/?view=trending

MS Team Channel

•  Maintain the same channel and redirect users to CITZ's new MSTeam channel Emir Hanic (Deactivated) to provide new channel when ready before this can be completed.
•  Update information under the CHEFS MS Team channel wiki

SHOWCASE

• It belongs to NR, and it's used for different products

• No data on SharePoint behind the channel

https://teams.microsoft.com/l/team/19%3aqztmPpuePgw_2JUN20Q41vhFSP0RNuu1aSal0br0WxY1%40thread.tacv2/conversations?groupId=bef8086f-20c7-43a4-bd07-29ce764e818c&tenantId=6fdb5200-3d0d-4a8a-b036-d3685e359adc

MS Team Channel

•  Create a new channel under CITZ or move to a different solution
•  Create a Wiki landing page with all info links (SharePoint)

(post-transition)

FORMINATORS

• Maintain the same channel until the new strategy is developed

https://teams.microsoft.com/l/team/19%3aqztmPpuePgw_2JUN20Q41vhFSP0RNuu1aSal0br0WxY1%40thread.tacv2/conversations?groupId=bef8086f-20c7-43a4-bd07-29ce764e818c&tenantId=6fdb5200-3d0d-4a8a-b036-d3685e359adc

Rocket Chat (dev)

•  Maintain the same channel and redirect users

SHOWCASE

• Used for all Showcase team products

• Currently redirected users to #common-components

https://chat.developer.gov.bc.ca/channel/nr-common-services-showcase

Rocket Chat (dev)

•  Create a new channel specifically for the CHEFS (decision required)

(post-transition)

FORMINATORS

CHEFS Office Hours

•  Prepare transition content/announcement Jordan Reed (Deactivated)
•  Create a team introduction pageEmir Hanic (Deactivated)
•  Co-facilitate and prepare Showcase Hours with Sharolyn
•  Setup Mural board - collaborate with SharolynEmir Hanic (Deactivated)
•  Create CHEFS users list Emir Hanic (Deactivated)

FORMINATORS

• David and Sharolyn are facilitating and maintaining the office hours

https://app.mural.co/t/dds5274/m/dds5274/1634147922145/db05c5b0cb30f04eb710c5dd15d7713d1153cf1e?sender=uaa29cb2fb692250eeb130310

CHEFS Office Hours

•  Prepare transition content/announcement
•  Showcase to inform users about the transition (email)
•  Co-facilitate and prepare Showcase Hours with forminators
•  Setup Mural board - collaborate with Forminators
•  Prepare transition content for NR users (Base content from Jordan)

SHOWCASE

NRM Business Service Desk

• No action required

N/A

• Listed as Service Level Support channel

• Only available to NR users

https://apps.nrs.gov.bc.ca/int/jira/servicedesk/customer/portal/1/user/login?destination=portal%2F1

StackOverflow

• No action required

N/A

• Didn't use as an official channel

https://stackoverflow.developer.gov.bc.ca/

NR Common Service Showcase email

•  Create a new contact email
•  Create CHEFS user group
•  Create/send an email announcement (post-transition)
•  CHEFS user list to be provided by Sherolyn (note: only IDIR)
•  

FORMINATORS

NR.CommonServiceShowcase@gov.bc.ca

Platform Services Community Meetup

•  Prepare content and inform the community about the transition (post-transition)

FORMINATORS

Confluence

•  Move valuable artifactsEmir Hanic (Deactivated)
•  Follow-up with Sharolyn

FORMINATORS

• Content: CHEFS tech debt backlog, CHEFS Zap Scanning, UX,CHEFS UX Updates,CSS Discussion Forum,CSS Master Library.fig

https://apps.nrs.gov.bc.ca/int/confluence/display/SHOWCASE/CHEFS+-+Common+Hosted+Form+Service?

CHEFS Landing page

•  Create a new promo video or edit the existing one (follow up with Travis) Emir Hanic (Deactivated)
•  Update “get started” URL under CHEFS How-to Videos
•  Follow-up with Sharolyn

FORMINATORS

https://chefs.nrs.gov.bc.ca/app/

Youtube NR channel

•  Create a CITZ Youtube (CHEFS) channel (decision required)(post-transition)
•  Add existing training modules/videos to Youtube or Confluence (post-transition)
•  Update wiki and catalogue with new URLs (post-transition)

FORMINATORS

• Training modules currently only available to NR users https://trainingmodules.nrs.gov.bc.ca/

https://www.youtube.com/watch?v=YweTJMEpzO8

Youtube NR channel

•  Export/share training modules with Forminators
•  Follow-up with training specialist (introduction video to be updated with Forminatiors team information)

SHOWCASE

** I believe Emir Hanic (Deactivated) is now working directly with our Training Specialist on this?

Digital Government

•  Update Service Level Support info (Greg/Matthew) andyBrennan (Deactivated)
•  Update app URL (Start Using Now) - (Greg/Matthew) andyBrennan (Deactivated)

FORMINATORS

https://digital.gov.bc.ca/common-components/common-hosted-form-service

Common Services Wiki GitHub

•  Lukas to provide recommendations on which content should be moved 

SHOWCASE

• An option is also to add Forminators as team collaborators

https://github.com/bcgov/nr-get-token/wiki

Common Services Wiki GitHub

•  Move suggested content under CHEFS wiki or Confluence? Emir Hanic (Deactivated)

FORMINATORS

CHEFS Wiki GitHub

•  Update contact information and review links
•  Training with Showcase team
• Emir Hanic (Deactivated)

FORMINATORS

• Transfer ownership (it comes with a repo)

https://github.com/bcgov/common-hosted-form-service/wiki

CHEFS Wiki GitHub

•  Showcase to provide training - tips & tricks
•  Assist in updating documentation as necessary

SHOWCASE

https://github.com/bcgov/common-hosted-form-service/wiki

SharePoint

•  Move valuable artifacts to CCP confluence
•  Follow-up with David or Sharolyn

FORMINATORS

• Old documentation

link

Common Services Showcase Catalogue

•  Move/host this page somewhere else (follow-up with Tim) (decision required) Delete the page

FORMINATORS

• After the transition, Showcase to delete this page

https://bcgov.github.io/common-service-showcase/services/chefs.html

Common Services Showcase Catalogue

•  Showcase to update page and redirect users

SHOWCASE

https://bcgov.github.io/common-service-showcase/services/chefs.html

ShowCase Jira Backlog

•  Review backlog and gain an understanding of user stories and planned features
•  Investigate how to move issues from Jira server to cloudEmir Hanic (Deactivated)
•  Follow-up with Sharolyn
•  Arrange Peer program (showcase & forminators)

FORMINATORS

ShowCase Jira Backlog

•  Export Showcase backlog to excel Sharolyn Hurley

SHOWCASE

ShowCase Jira Backlog

•  Add Showcase backlog to Confluence for analysisEmir Hanic (Deactivated)

FORMINATORS

• Reminder for Sharolyn to discuss closed ticket #2687 with Forminators as only Open tickets will be transferred.

API Specification

•  Update contact information Jason ChungAyobami Idowu

FORMINATORS

• Dev should be familiar with the transition workflow for API

https://chefs.nrs.gov.bc.ca/app/api/v1/docs

 README file

•  Update contact information Jason ChungAyobami Idowu

FORMINATORS

• Part of the repository - comes in the package. 

https://github.com/bcgov/common-hosted-form-service/blob/master/README.md

Github Repository

•  Transfer ownership Jason Chung
•  Training as necessary

SHOWCASE

https://github.com/bcgov/common-hosted-form-service

STRA/PIA transfer

•  How does this transfer? andyBrennan (Deactivated)
•  Forminators to investigate where the STRA/PIA is stored and to update contact information andyBrennan (Deactivated)

FORMINATORS

• https://www2.gov.bc.ca/gov/content/governments/services-for-government/information-management-technology/information-security/security-threat-and-risk-assessment

• https://www2.gov.bc.ca/gov/content/governments/services-for-government/information-management-technology/privacy/privacy-impact-assessments

Keycloak Realm

•  Sanitize CHEFS keycloak realm to remove other Showcase products
•  Add new Forminator admins
•  Demo, document, knowledge transfer

SHOWCASE

• Provide information to Forminators on how the team currently migrates data, so that we can upgrade from keycloak silver to gold. (Would this just be a database migration script that uses the idir guid instead of the keycloak id?) This is future state and will be on Forminators to figure out.

Keycloak Realm

•  Take over the keys; remove Showcase team
•  Document Keycloak knowledge transfer regarding CHEFS Jai Dhaliwal (Unlicensed)

FORMINATORS

S3 Object Storage

•  Investigate how to copy objects; work with Security
•  Reconfigure CHEFS to use new bucket
•  Copy objects in prod to new bucket (ignore dev/test)

SHOWCASE

S3 Object Storage

•  Get new bucket; get credentials to Showcase team to do the copy
•  Validate objects in the bucket to make sure that they are in sync with the ShowCase team bucket Ayobami Idowu
•  End user testing to make sure that they can access objects
•  Document bucket transfer process Jai Dhaliwal (Unlicensed)

FORMINATORS

Domain name change

•  Get new domain; ensure it routes correctly
•  Inform clients to change their links on their individual forms
•  Build and send a survey to verify work completion
•  Follow up with Showcase on safe procedure to update live data in postgres to automatically update embedded links in forms (http://chefs.nrs.gov.bc.ca -> submit.digital.gov.bc.ca)

FORMINATORS

• Inform/update links by December

Domain name change

•  Point new domain name to silver OpenShift load-balancer
•  create route in CHEFS namespace
•  redeploy certbot with Helm chart
•  remove ‘certbot-managed’ annotation from NRS CHEFS route
•  Redirect NRM route (caddy) (only until cert expires which is Jan 10/2023) . Depending on readiness of new URL, we would have to manage the caddy redirect and routes differently…important to know early if we have to renew our cert. Forminators will own/manage the nrs cert in the meantime - how does this work with Security?? (Teams need to discuss and flush out logistics)
•  Inform users to update links that direct to CHEFS (Only if Forminator has not taken communication channels)

SHOWCASE

Github

•  Add new owners; remove old owners
•  Update code in repo to remove emails and contacts related to https://github.com/bcgov/common-hosted-form-service/search?q=nr .

SHOWCASE

*Forminators will need to remove old owners when they are ready

Fider

•  Same namespace - demo only - give Fider secret

SHOWCASE

CSS Catalogue

•  Update to add redirects to Forminator catalogue

SHOWCASE

CHEFS Metabase

•  Same namespace - demo how we support and use - give secret

  Jira Legacy
  server System JIRA serverId d2911bf3-a8c8-34ad-879e-be57beeeb8f3 key FORMS-242

•  Notifications to our shared inbox need to be changed

SHOWCASE

CHEFS Metabase

•  Follow-up to gain understanding
•  Create support documentation
•  Provide email inbox to Showcase

FORMINATORS

Metabase - analytics (sql)

OpenShift namespace transfer

•  Add Jason Chung as admin
•  Update OpenShift registry contacts
•  Remove fluent-bit and our docker logon secret from the namespace
•  Rewrite pipeline to GitHub Actions

  Jira Legacy
  server System JIRA serverId d2911bf3-a8c8-34ad-879e-be57beeeb8f3 key FORMS-241

•  Transfer access to the namespace (need list of admins from Forminators)
•  Cert management; deploy new Certbot/Entrust (Forminators need their own cert)
•  GETOK Client transfer

SHOWCASE

Forminators to remove Showcase team as required and reconnect prior to Jan 2023 regarding cert and shutting down chefs.html.

Observability

•  Uptime Robot - change where it is sent; (In sprint)
•  Change any alerts and dashboards (In sprint)

SHOWCASE

Will need to work with Forminators on where they want this sent etc.

Architectural Diagrams

•  Review existing documentation and move to CC confluenceEmir Hanic (Deactivated)

FORMINATORS

No need for content moving - It’s available under Architecture (CHEFS GitHub wiki)