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CHEFS - Transition Plan

CHEFS - Transition Plan

Owned by Emir Hanic (Deactivated)
Last updated: Sept 09, 2022 by Sharolyn Hurley
6 min read

1. CHEFS - Communication Channel Activities

Channel/contact point

To-do list

Assignee

Comments

Link

Channel/contact point

To-do list

Assignee

Comments

Link

Fider

 

Grant access, assign roles to Forminatiors team (Admin role: Matthew, Emir)
Transfer ownership

SHOWCASE

  • Hosted same as CHEFS

  • Several different gov teams use Fider as a customer feedback tool.

  • Transfer ownership is possible

  • Fider API exists

  • Fider is available to Keycloack realm users (IDIR, BCEID)

  • Fider subscription - 30$

  • Feedback is prioritized in the Jira backlog

  • Custom confirmation email priority feature - review the backlog

https://chefs-fider.apps.silver.devops.gov.bc.ca/?view=trending

Fider

Get familiar with the Fider tool @Emir Hanic (Deactivated)
Assign team roles to Forminators
Remove Showcase team members after transition (post-transition)

 

FORMINATORS

 

https://chefs-fider.apps.silver.devops.gov.bc.ca/?view=trending

MS Team Channel

Maintain the same channel and redirect users to CITZ's new MSTeam channel @Emir Hanic (Deactivated) to provide new channel when ready before this can be completed.
Update information under the CHEFS MS Team channel wiki

 

SHOWCASE

  • It belongs to NR, and it's used for different products

  • No data on SharePoint behind the channel

https://teams.microsoft.com/l/team/19%3aqztmPpuePgw_2JUN20Q41vhFSP0RNuu1aSal0br0WxY1%40thread.tacv2/conversations?groupId=bef8086f-20c7-43a4-bd07-29ce764e818c&tenantId=6fdb5200-3d0d-4a8a-b036-d3685e359adc

MS Team Channel

Create a new channel under CITZ or move to a different solution
Create a Wiki landing page with all info links (SharePoint)

(post-transition)

FORMINATORS

  • Maintain the same channel until the new strategy is developed

https://teams.microsoft.com/l/team/19%3aqztmPpuePgw_2JUN20Q41vhFSP0RNuu1aSal0br0WxY1%40thread.tacv2/conversations?groupId=bef8086f-20c7-43a4-bd07-29ce764e818c&tenantId=6fdb5200-3d0d-4a8a-b036-d3685e359adc

Rocket Chat (dev)

Maintain the same channel and redirect users

SHOWCASE

  • Used for all Showcase team products

  • Currently redirected users to #common-components

https://chat.developer.gov.bc.ca/channel/nr-common-services-showcase

Rocket Chat (dev)

Create a new channel specifically for the CHEFS (decision required)

(post-transition)

FORMINATORS

 

 

CHEFS Office Hours

FORMINATORS

  • David and Sharolyn are facilitating and maintaining the office hours

CSS Feature Planning

CHEFS Office Hours

SHOWCASE

 

 

NRM Business Service Desk

  • No action required

N/A

  • Listed as Service Level Support channel

  • Only available to NR users

https://apps.nrs.gov.bc.ca/int/jira/servicedesk/customer/portal/1/user/login?destination=portal%2F1

StackOverflow

  • No action required

N/A

  • Didn't use as an official channel

https://stackoverflow.developer.gov.bc.ca/

NR Common Service Showcase email

FORMINATORS

 

NR.CommonServiceShowcase@gov.bc.ca

Platform Services Community Meetup

FORMINATORS

 

 

Confluence

FORMINATORS

  • Content: CHEFS tech debt backlog, CHEFS Zap Scanning, UX,CHEFS UX Updates,CSS Discussion Forum,CSS Master Library.fig

https://apps.nrs.gov.bc.ca/int/confluence/display/SHOWCASE/CHEFS+-+Common+Hosted+Form+Service?

CHEFS Landing page

FORMINATORS

 

https://chefs.nrs.gov.bc.ca/app/

Youtube NR channel

FORMINATORS

Introduction to the Common Hosted Forms Service (CHEFS)

Youtube NR channel

SHOWCASE

** I believe @Emir Hanic (Deactivated) is now working directly with our Training Specialist on this?

 

Digital Government

FORMINATORS

 

Common Hosted Form Service (CHEFS) – Province of British Columbia

Common Services Wiki GitHub

SHOWCASE

  • An option is also to add Forminators as team collaborators

Home

Common Services Wiki GitHub

FORMINATORS

 

 

CHEFS Wiki GitHub

FORMINATORS

  • Transfer ownership (it comes with a repo)

Home

CHEFS Wiki GitHub

SHOWCASE

 

Home

SharePoint

FORMINATORS

  • Old documentation

link

Common Services Showcase Catalogue

FORMINATORS

  • After the transition, Showcase to delete this page

https://bcgov.github.io/common-service-showcase/services/chefs.html

Common Services Showcase Catalogue

SHOWCASE

 

https://bcgov.github.io/common-service-showcase/services/chefs.html

ShowCase Jira Backlog

FORMINATORS

 

 

ShowCase Jira Backlog

SHOWCASE

 

 

ShowCase Jira Backlog

FORMINATORS

  • Reminder for Sharolyn to discuss closed ticket #2687 with Forminators as only Open tickets will be transferred.

 

API Specification

FORMINATORS

  • Dev should be familiar with the transition workflow for API

https://chefs.nrs.gov.bc.ca/app/api/v1/docs

 README file

FORMINATORS

  • Part of the repository - comes in the package. 

https://github.com/bcgov/common-hosted-form-service/blob/master/README.md

Github Repository

SHOWCASE

 

https://github.com/bcgov/common-hosted-form-service

STRA/PIA transfer

FORMINATORS

 

 

2. CHEFS - Technical Transition Activities

Product

To-do list

Assignee

Comments

Link

Product

To-do list

Assignee

Comments

Link

Keycloak Realm

SHOWCASE

  • Provide information to Forminators on how the team currently migrates data, so that we can upgrade from keycloak silver to gold. (Would this just be a database migration script that uses the idir guid instead of the keycloak id?) This is future state and will be on Forminators to figure out.

 

 

Keycloak Realm

FORMINATORS

 

 

S3 Object Storage

SHOWCASE

 

 

S3 Object Storage

FORMINATORS

 

 

Domain name change

FORMINATORS

  • Inform/update links by December

 

Domain name change

SHOWCASE

 

 

Github

SHOWCASE

*Forminators will need to remove old owners when they are ready

 

Fider

SHOWCASE

 

 

CSS Catalogue

SHOWCASE

 

 

CHEFS Metabase

SHOWCASE

 

 

CHEFS Metabase

FORMINATORS

Metabase - analytics (sql)

 

OpenShift namespace transfer

SHOWCASE

Forminators to remove Showcase team as required and reconnect prior to Jan 2023 regarding cert and shutting down chefs.html.

 

Observability

SHOWCASE

Will need to work with Forminators on where they want this sent etc.

 

 

3. CHEFS - Architecture Transition Activities

Product

To-do list

Assignee

Comments

Link

Product

To-do list

Assignee

Comments

Link

Architectural Diagrams

FORMINATORS

No need for content moving - It’s available under Architecture (CHEFS GitHub wiki)