14 Jan 2025

Branch Meeting

Meeting Calendar | Meeting Notes

21 Nov 2024

DO All Staff

🔄 Team Updates

• Gary Wong & Team reporting to Jordan

🧑‍🤝‍🧑 Branch Org Chart

Org charts are updated every Quarter.

🎊 New

🎉 Promotions

• Gary Wong → Senior Product Manager

👋 Goings

🏡 DTC OKRs

Digital Talent and Capacity helps the BCPS build and grow teams with the skill and ability to deliver digital, human-centred products and services for the peoples of BC.

Read more →

🏘️ DO OKRs

• OKRs FY 2024-25

• North Star & Roadmap

• 2024 Impact Report

🔜 OKR timeline N/A

💓 DO Pulse checks

Pulse checks occur at the divisional level every quarter to see how much we have supported each other in work-life balance, creating space for autonomy, delivering value and building respectful teams. 

• DO Pulse Check Tracker

• 24/25 Q2 Results:

  View file
  name DTC Q2 Pulse Check (1).pptx

💯 Previous Pulse Check Results

• 24/25 Q1 Results

• 23/24 Q4 Results

• 23/24 Q3 Results

📚 Learning & Development

PSA Learning:

• Mandatory Courses

• Indigenous Learning

• Available Courses
  
  🖥️ Digital Workplace Training🎓 Pacific Leaders Scholarship
  Stronger BC Future Skills Grant

📎 Forms

• Training & Development Form:

  View file
  name DTC TD Template.pdf

💼 Opportunities

• CITZ Jobs - Citizens’ Services Hub

• Current B.C. government job postings - Province of British Columbia

Performance Development

Performance Development helps employees achieve their goals, demonstrate corporate values, and pursue career and personal development.

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✅ Behavioural Competencies

Behavioural competencies describe the behaviours, attributes, traits and motives that you demonstrate when doing a job—they enable you to do your job well. We also measure competencies on Indigenous Relations and Strategic Leadership.

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🗣️ Interview guide

There are interpretative guides for behavioural competencies available that help you understand how to score the highest marks when answering competency questions. There are separate interview guides for Indigenous Relations Behavioural Competencies here.

Go →

Travel forms:

• Travel Authorization (PDF)

• Travel and Other Expenses for Group 1 Employees (PDF) April 8, 2024 (UPDATED)

• Travel and Other Expenses for Group 2 Employees (PDF) April 8, 2024 (UPDATED)

• Travel Expense Claim for Non-BC Government Employees (DOCX) October 6, 2021 (UPDATED)

Go →

Submission Guidelines

Want to know how to submit travel requests?

Travel Policy & Guidelines

• Find your/contractor travel group

• Understand travel per diems and claimable expenses

CPPM Policy Chapter 10: Travel

Contractors

Contractors must not use Oracle iExpenses. Reimbursement for meals and incidentals must not exceed the Group II per diem rates. Refer to section 10.4.1, this chapter, for the definition of Group II.

Procedure Requirements - C.10

• View file
  name 021_Appendix_1_-_Group_2_Rates_-_Travel_Expenses_for_Contractors (1).pdf

Ask your Admin for more information on how to join: Communities of practice and employee resource groups – Compass

HR Info for all Employees

Leave and time off for B.C. government employees - Province of British Columbia

Onboarding
Please let your Admin know when a new employee requires Onboarding.

• Supervisor Onboarding Checklist

• DO New Hire Onboarding Dashboard

• My Time and Pay
  
  
  

Unions & Excluded Employee Associations

Unions and professional employee associations - Province of British Columbia

Collective agreements - Province of British Columbia

British Columbia General Employees' Union (BCGEU)
4911 Canada Way
Burnaby BC  V5G 3W3

• BCGEU website

• Phone: 604-291-9611

• Toll-free: 1-800-663-1674

• Fax: 604-291-6030

• BCGEU 19th Main Agreement (PDF, 2MB)

BC Excluded Employees' Association (BCEEA)
303 – 852 Fort St.
Victoria BC  V8W 1H8 

• BCEEA website

• Desk: 250-590-9800

• Mobile: 250-686-3068

• Fax: 250-590-1700

• Email: bceea@bceea.bc.ca

• Terms and conditions for excluded employees and appointees - Province of British Columbia

Time and Leave
Time and Leave (TLAM) is a PeopleSoft tool in Employee Self Service and Manager Self Service for entering and approving an employee’s timesheet, hours worked, and leave. Entries made and approved in Time and Leave automatically flow through to Payroll for processing after the end of each pay period. For Support on how to use TLAM, see here.

Time and Leave Workcentre →

Employee Self Service

Personal leave balances can be viewed within the ESS portal.

Employee Self Service →

Telework Agreements

• Guide to submitting a BC Public Service digital telework agreement

• Telework Agreement Digital Submission

Financial Coding for DTC

• Client#: 112

• Responsibility Center: 32116*

• Service Line: 34805

• Project: 3200000**

• Paylist: 112-0074*

• TCA: 152875

* Unique to DTC
** DELP has a different project number for each of its course intakes ( i.e. 3200412 for EY PO# C24CIO45185)

Submitting an Invoice

• Please send all invoices to our shared mailbox: exlab.invoicing@gov.bc.ca – this will ensure Jenna/Hilary/I your Admin can get to it asap.

• Please ensure to QR the invoice with the following wording in your email - invoices cannot be processed without this.

I approve as QR the attached [INV#], $_______ for services rendered in [MMM] 2024.

Submitting a Contract

• View file
  name contract_submission_checklist.pdf

• View file
  name how_to_complete_service_contract_po_pre-approval.pdf

• View file
  name FASB Contract MA Checklist - Final.pdf

🔄 AskMyHR

Supervisors often submit Ask MyHR Service Requests on behalf of their employees who are not able to resolve the issue themselves.

Go →

🔄 AskMyHR for employees

Employees may submit an AskMyHR service request for issues related to retirement, maternity/parental leave, or other life events.

View Service Categories →

🔄 OCIO MyService Centre

Learn more about what requests you can self-serve on vs. what you need an Authorized User (i.e. admin) to perform.

Go →

🔄 CITZ IMB Desk & SaaS tools

Get help with CITZ-administered Software as a Service (SaaS) tools such as Jira, Sharepoint, Miro, Figma and more.

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Sharepoint homepage that shows all the sites that you have access to

Go →

Exchange Labs private Sharepoint site.

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Digital Office’s private Sharepoint site.

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Branch & ministry

• Digital Office

• Exchange Lab

Teams

• BC Digital Academy :EXT

• Request to join a Teams Channel by contacting your Admin.

Other

• Digital Government :EXT

• Digital Delivery Network (Open)

Branch & ministry

• BC Gov

• Digital Office

Teams

• Digital Marketplace

• Digital Talent

Other

• BC Design System

• Request a Figma License for an individual or team by contacting your Admin.

License requests

• Licenses are limited, and teams are still advised to consider alternative whiteboards tools already procured and available based upon their needs.

• Requests for Miro licenses will be evaluated on terms of use, suitability and business need with preference given to those in facilitator roles requiring the advanced online whiteboard collaboration functionality Miro offers.

• Request a Miro License for an individual or team by contacting your Admin.