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Welcome to Digital Office (DO)
Things to Do as a Newbie
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To do in your first week |
Your first few days will include making sure you are connected to the content and systems that enable you to do your work:
Ensure your IDIR is set-up soNew to BC Public Services? Go thru the first week plan
Once you setup your IDIR, ensure you have access to teams, Outlook, SharePoint and all the government portals
Map your LAN drives and confirm you have access with the Branch AdministratorUse your government email to set up a Trello account
.If you have been assigned a work mobile, ensure its all set & working
Discuss your schedule and telework agreement options with your supervisor
For MURAL, your respective Branch Admin will assign you a license
Check that you can access to Sharepoint
Check that you have access to eapprovals
if this is required as part of your role
Use your government email to set up a Trello account (Team specific, confirm with your supervisor)
You will use Time and Pay (TLAM)> Employee Self Service to record your leave such as vacation and sick leave. Please familiarize yourself with the system using the TLAM Quick Guide for employees and TLAM job aids
Ensure you’ve submitted all required Onboarding HR Forms to your Branch Admins - Payroll, Union Enrollment (for included employees), Tax forms, IMIT User agreement, Standards of Conduct etc. (Required for new Regular employees)
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To do in your first month |
We will make sure you know the onboarding items you need to complete in the first few weeks of your job. As a start, check out the resources below:
New to BC Public Services? Go thru the first month plan
Register to Welcome to the BC Public Service sessions
Complete Mandatory trainingtrainings
CITZ Orientation Program - Schedule of events for new employees
Complete Benefits Enrollment via Employee Self Service (Required for new Regular employees
Set up your schedule and your telework agreement
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Check that you have access to eapprovals, access training here
Setup iExpense account for any claim (Travel, Meals etc.) reimbursements
Schedule Goal setting conversation with your Supervisor
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To do in your first 3 months |
New to BC Public Services? Go thru the first 3 months plan
Complete Virtual Oath of Employment ceremony
Ensure you’ve registered to Canada Life (Our Benefits Provider) online to submit claims, check balances for coverage, etc. (Required for new Regular employees)
Useful Links and Information
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Other useful Information |
New Performance Development Platform
DO Visuals & TemplatesTime Off and Leave Policy
Business Travel & GuidanceAccommodation and inclusive workspaces
Learning Hub - Digital Academy
Performance Development Platform
Onboarding Forms - All Employees
Digital Talent - Onboarding Guide - Digital Talent (Need to move to DTC Branch)Employee Discount Store
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Helpful Contacts
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For facilities, occupation health and safety (JOHS), and onsite first aid, contact our Community Managers, Jenna Clarke or Hilary Walton
Tech support requests can be entered Online (OCIO Service Centre) or 250-387-7000 (referred to as 7-7000)
HR and TLAM inquiries: MyHR or Kirsten Clouston AskMyHR
For Branch specific information, contact our amazing Branch Admins
Dana Small - Digital Head Office
Cheryl Gentleman - DIO Branch
Catherine Liu / Oksana Pivtorak - DOCS Branch
Aakanksha John - SDD & DTC Branch
Strategic Communications
For more details for when to contact each admin, please see the Admin Contacts list
For DO Office JIRA, reach out to Priya S. Edson Naves
For DO Figma, reach out to Gurkamal Sidhu
Communication Channels
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We recommend you spend some time joining these channels and getting a feel for some of the information shared and collaboration opportunities. |
Microsoft Teams Related to our Org (managed by Digital Office)
Digital Office, in the Office of the Chief Information Officer (Open)
Exchange Lab (Closed – Aakanksha can provide access to this)
Digital Delivery Network (Open)
Insert Leadership Chats here
Agile Community of Practice (Very Open)
Technology Innovation Forum (Very Open)
…….
Feel free to Add more Comms channels that’s useful to New team members