DRAFT - LTC MVP Discussion

\uD83D\uDDD3 Date

19 Jul 2022

Item

Notes

General Notes

Ensure we include the context of the MVP: we want to make sure that there was we share this with the HAs (whether it’s verbal/written). There is flexibility throughout the process. This is not the end all and be-all. Emphasize that the agile approach will allow us to be flexible, etc.
One of the problem’s with the last web tool, it was on an old platform. Emphasize that this is a modern, user-friendly tool, based on a modern user-friendly platform.
quarterly submission will start off as a budget (their FY plan as of April 1). When at the end of Q1, you enter your YTD for your actuals and your forecast.
We want to have the RHAs' input (they didn’t have a say at all last time with the RKL tool)
- July 27th - Kerri would like to have this as an agenda item for the HA working group mtg on July 27 and for HAs to sign off.

Key Discussions

Kerri’s thoughts: we have to be careful/sensitive with the contracted operators (200+ sites). Kerri needs to see an engagement plan/overall engagement strategy for this sector. This will be a highly contentious /sensitive communication piece - may have to go to the Minister. We need to allow significant time for this (i.e., briefing note with deputy).
Make it clear the benefits that CHEFS offer.
- Take the RKL and show the issues that have been identified and what the CHEFS tool is going to do as far as improvements go.
Batch upload → CHEFS doesn’t offer any capabilities for this currently.
Killian confirmed that once a submission is completed in CHEFS, no changes to the submission can be made.
Kerri wants to meet weekly until we get this project well-underway.
Agenda for tomorrow: HAMIS folks will be there; Killian will do a run-through of CHEFS tool; 5 min for the end (pivot)

Killian Faussart (Unlicensed) / Samuel / Linda / Miranda StewartEngagement Plan/Strategy What we need to engage on, who we need to engage with and when. How much work this will require with . SS / support from Finance / IM/IT
Kerri to re-write the MVP and provide sign-off by the end of the week (July 22)
Killian Faussart (Unlicensed)Miranda Stewart Wagner Montes Explore the batch upload of use case
Miranda Stewart Killian Faussart (Unlicensed)Wagner Montes CGI to make it clear the benefits that CHEFS offer. Take the RKL and show the issues that have been identified and what the CHEFS tool is going to do as far as improvements go.
@Samuel Ramos - on the slides, change wording from baseline date change to completion date
Killian Faussart (Unlicensed) - For tomorrow’s working group for the change in approach/pivot discussion at the end, use this project status schedule and put a star at the end of august to show the criticality of finalizing the requirements gathering.
@Samuel Ramos - schedule a meeting weekly. Make sure we are sending agenda items as far in advance as we can. Include Heather, Bonnie, Jay, as well.
FOR FUTURE DISCUSSION: We need to ask the health authorities when we should be . Kerri’s preference is FY22/23. Ideally, it would be good to have a budget and then have the quarterly submission there.