Dual CORE Program: Member User Manual (WIP!!!)

The “Deployment and Availability” tab consist of three sections:

1. My Schedule (Availability Calendar): This calendar allows your to communicate your availability for deployments to your CORE coordinator. For instructions on using the calendar functionalities, see Navigating your calendar. To learn how to update your availability using the calendar, go to Chapter 4 Updating your Availability.

2. Section & Role Preferences: As a CORE Team member, you may be deployed in as different BCWS roles or to EMCR sections, depending on where you are needed. This part of your dashboard allows you to view or make changes to your preferred BCWS role(s)/section(s) and EMCR section(s). To learn how to do this, go to Updating my section and role preferences.

3. Other Skills: If you listed additional skills on the intake form when you first applied to CORE, they will appear in this section. You can navigate between the three tabs (Languages, Tools & Software, Certifications) to view your skills, or click to make changes. For further instructions on how to edit this section, see Updating my skills.

To navigate to this page, click on the “Profile Details” tab in the dashboard banner. the Profile Details tab consist of 5 sections:

1. General Information: This section displays your home and work location, region, fire centre, travel preference, driver’s license classification, employee ID, paylist number, and purchase card holder status. While this section is editable, some information cannot be changed.

2. Employee Information: This section contains information about your current supervisor, liaison, union membership, ministry and division. While this section is editable, some information cannot be changed.

3. Contact Information: This section contains your primary, secondary, and work number, and your government email address. This section is editable.

4. Emergency Contact Information: This section contains your emergency contact name, their phone number, and their relationship to you. This section is editable.

5. CORE Membership Status: This section displays the CORE programs (BCWS and EMCR) that you are currently enrolled in. For each program, you can see your recommitment status for the upcoming year, the date you recommitted to the program for the year, and the date you first joined the program. This section is NOT editable.

For instructions on how to edit your information in this tab, see Chapter 5 Updating your Profile Information.

1. Enter Dashboard via Recommitment Email. At the start of the recommitment period, you will receive an automatic email reminder regarding recommitment.

   1. In the email, click .

      1. Log into your member dashboard with your government IDIR.

2. Start your recommitment process. In your member dashboard, a yellow message banner will appear directly above your calendar, displaying further instructions and your current recommitment status.

   1. Click “Start Recommitment” to open the recommitment window.

3. Complete the recommitment modal. Fill in the form to confirm your recommitment status for next year.

   1. In the dropdown field in step 1, select “Yes”.

      

   2. click “Next”.

4. Since you are also recommitting to BCWS, start the Physical Activity Readiness Questionnaire for Everyone (PAR-Q+).

   1. Carefully read over the terms and instructions at the beginning of the PAR-Q+ form.

   2. Click ‘proceed’.

5. Complete step 1 of the PAR-Q+ by answering seven general health questions.

   1. If you answer NO to all seven questions, clicking “Next” will bring you to the third and final step of the PAR-Q+ (participant declaration).

   2. If you answer YES to one or more questions, clicking “Next” will take you to the second step of the PAR-Q+ (follow-up questions).

   3. Click “Next”.

6. (If answered one or more YES in part 1) Complete step 2 of the PAR-Q+ by answering 9 main follow-up questions about your medical conditions.

   1. If you answer YES to a question, it will expand to show 2-5 subsequent questions.

      

   2. Answer any required subsequent questions per follow-up question.

   3. When all questions are completed, click “Next”.

7. Complete the final step of the PAR-Q+ by signing the participant declaration.

   1. Read the declaration displayed in the window.

   2. Enter your full name in the field.

      

   3. Select the current date.

      

   4. Enter your witness’s full name.

      

   5. Click to download a PDF file of your completed and signed PAR-Q+ form and email it to your Fire Centre. This step is required in order to proceed with your recommitment.

   6. Click to continue with the rest of the recommitment process.

8. (Optional) Update/verify your supervisor information.

   1. If your supervisor has changed in the past year, you can update your supervisor information in the form fields here.

   2. If your supervisor has remained the same since the previous year, you can skip this step.

   3. Click “Next”.

6. Check off the statements. Carefully read through the three statements.

   1. Check off all three statements.

   2. Click “Submit Decision”.

6. Wait for your supervisor’s approval. Your recommitment status will temporarily appear as PENDING SUPERVISOR APPROVAL.

   1. If your supervisor has approved your recommitment to both programs, your recommitment status in the banner will change to APPROVED and you will be notified of this change via email.

      

      Both you and your CORE coordinator will see your recommitment status as RECOMMITTED on your respective CORE dashboards. This will be reflected on your CORE membership status section under the “Profile Details” tab.

      

   2. If your supervisor has declined your recommitment to both programs, your recommitment status in the banner will change to DECLINED BY SUPERVISOR.

      

      Both you and your CORE coordinator will see your recommitment status as DECLINED on your respective CORE dashboards. This will be reflected on your CORE membership status section under the “Profile Details” tab.

      

      Once the recommitment period ends and the new year in CORE begins, your member status in your profile banner will change from ACTIVE to INACTIVE, indicating to CORE coordinators that you are not a deployable member in the new year.

   3. If your supervisor has only approved your recommitment to one of the two programs,

3. Complete the recommitment modal. Fill in the form to confirm your recommitment status for next year.

   1. In the dropdown field in step 1, select “No, I am not returning to either this year”.

      

   2. Click “Next”.

4. Select a reason for declining recommitment.

   1. Select a reason for declining each program separately.

   2. If you select “other reasons” for any program, you must provide further explanation in the comment box below.

      

   3. click “Submit Decision”.

5. Your recommitment status in the banner will change to DECLINED.

   

   This will also be reflected in your CORE coordinator’s dashboard, as well as in your CORE membership status section in your “Profile Details” tab in your member’s dashboard.

   

   When the recommitment period ends, your ACTIVE status on your dashboard banner will change to INACTIVE .

3. Complete the recommitment modal. Fill in the form to confirm your recommitment status for next year.

   1. In the dropdown field in step 1, select “Yes, to BCWS only”.

      

   2. Click “Next”.

4. Select a reason for declining recommitment to the other program.

   1. Select a reason for declining recommitment to EMCR.

   2. If you select “other reasons” for the program, you must provide further explanation in the comment box below.

      

   3. click “Next”.

5. Complete the PAR-Q+ form. Follow steps 4-7 in Confirming recommitment to both programs.

   1. click “Complete and Proceed” when done.

6. (Optional) Update/verify your supervisor information.

   1. If your supervisor has changed in the past year, you can update your supervisor information in the form fields here.

   2. If your supervisor has remained the same since the previous year, you can skip this step.

   3. Click “Next”.

7. Check off the statements. Carefully read through the three statements.

   1. Check off all three statements.

   2. Click “Submit Decision”.

8. Wait for your supervisor’s approval for BCWS CORE. Your recommitment status will temporarily appear as PENDING SUPERVISOR APPROVAL.

   1. If approved, your recommitment status banner will change to APPROVED and you will be notified of this change via email. Your CORE Membership Status section will look like this:

      

   2. When the recommitment period ends, your ACTIVE status on your dashboard banner will change to ACTIVE (BCWS). This means that starting in the new year of the program, you will only be an active and deployable member for BCWS. EMCR coordinators will see your status as INACTIVE.

3. Complete the recommitment modal. Fill in the form to confirm your recommitment status for next year.

   1. In the dropdown field in step 1, select “Yes, to EMCR only”.

      

   2. Click “Next”.

4. Select a reason for declining recommitment to the other program.

   1. Select a reason for declining recommitment to BCWS.

   2. If you select “other reasons” for the program, you must provide further explanation in the comment box below.

      

   3. click “Next”.

5. (Optional) Update/verify your supervisor information.

   1. If your supervisor has changed in the past year, you can update your supervisor information in the fields in step 2.

   2. If your supervisor has remained the same since the previous year, you can skip this step by clicking “Next”.

6. Check off the statements. Carefully read through the two statements.

   1. Check off both statements.

   2. Click “Submit Decision”.

7. Wait for your supervisor’s approval for EMCR CORE. Your recommitment status will temporarily appear as PENDING SUPERVISOR APPROVAL.

   1. If approved, your recommitment status banner will change to APPROVED and you will be notified of this change via email. Your CORE Membership Status section will look like this:

      

   2. When the recommitment period ends, your ACTIVE status on your dashboard banner will change to ACTIVE (EMCR). This means that starting in the new year of the program, you will only be an active and deployable member for EMCR. BCWS coordinators will see your status as INACTIVE.

1. Upcoming Deployments Panel: Click Show Upcoming Deployments to display your 6 upcoming deployments scheduled by your CORE coordinator, listed from the nearest to the furthest date.

   

2. Jump to Today Button: Click this button to bring you back to the current day highlighted in the calendar.

3. Date Range Picker: Click the chevrons to adjust the date range.

4. Calendar View Options: You can adjust how many months the calendar displays in advance by selecting an option from this dropdown menu.

   

I want to add a preferred role in a section.

1. In the “Section & Role Preferences” section, click the “BCWS Roles” tab to open the preference list.

   

2. , click to open the pop-up window.

   

3. Scroll down to “BCWS”. Under “Add New Role”, click the “Select Role(s)” dropdown.

   

   1. You can use the mini search bar in the dropdown menu to search for a specific role or BCWS section name.

      

   2. Scroll to and select the role(s) that you want to add.

4. (Optional) If necessary, you can adjust your top 3 preferred BCWS sections by choosing from the first, second, and third choice dropdown fields.

   

5. Click .

6. Your added role will be displayed under section & role preferences.

I want to add a preferred section.

1. In the “Section & Role Role Preferences” section, click the “EMCR Roles” tab to open the preference list.

   

2. click to open the pop-up window.

3. Scroll to “EMCR” and click “Add New Section(s)” dropdown field.

   

   1. Select the EMCR section(s) that you want to add.

      

4. (Optional) If necessary, you can adjust your top 3 preferred EMCR sections by choosing from the first, second, and third choice dropdown fields.

   

5. Click .

6. Your added section will be displayed under section preferences.

I want to remove a preferred role.

1. Click to open the pop-up window.

2. Scroll down to “BCWS”. Under “Selected Roles,” navigate to the section:role label and click “X” to remove it.

   

3. Click .

4. The role will be removed from your section & role preferences.

I want to remove a preferred section.

1. Click to open the pop-up window.

2. Scroll to “EMCR”. Under “Selected Sections,” navigate to the section label and click “X” to remove it.

   

3. Click .

4. The section will no longer be displayed in your section preferences list.

1. In the “Other Skills” section of your dashboard, click the “Edit Skills” button to open the edit pop-up window.

   

   1. Click to add another language field group.

   2. Under the “Name” field, enter the language name.

      

   3. In the same row, select your proficiency level for the language from the “Proficiency Level” dropdown field.

      

   4. Click .

2. You can add multiple languages by repeatedly clicking .

3. To remove a language from your skills section, click the icon next to the language field row.

1. In the edit pop-up window, click to add another tool/software field group.

   1. In the “Name” dropdown field, select a tool/software.

      

   2. In the same row, select your proficiency level for the tool software from the “Proficiency Level” dropdown field.

      

   3. Click .

2. You can add multiple tools/software by repeatedly clicking .

3. To remove a tool/software from your skills section, click the icon next to the tool/software field row.

1. In the edit pop-up window, click to add another certification field group.

   1. Under the “Name” field, enter the name of your certification.

      

   2. In the same row, enter the date you received this certification from the “Date Certified” date picker.

      

   3. If applicable, enter the expiry date of the Certification.

      

   4. Click .

2. You can add multiple certifications by repeatedly clicking on .