EMCR Only: Member User Manual

The “Deployment and Availability” tab consist of three sections:

1. My Schedule (Availability Calendar): This calendar allows you to communicate your availability for deployments to your CORE coordinator. For instructions on using the calendar functionalities, see Navigating your calendar. To learn how to update your availability using the calendar, go to Chapter 4 Updating your Availability.

2. Section Preferences: As an EMCR CORE Team member, you may work in different areas and functions (“Sections”) in a Provincial Regional Emergency Operation Centre (PREOC) or a Provincial Emergency Coordination Centre (PECC) during deployments. This part of your dashboard allows you to view or make changes your preferred EMCR section(s). To learn how to do this, go to Updating my Section Preferences.

3. Other Skills: If you listed additional skills on the intake form when you first applied to CORE, they will appear in this section. You can navigate between the three tabs (Languages, Tools & Software, Certifications) to view your skills, or click to make changes. For further instructions on how to edit this section, see Updating my skills.

To navigate to this page, click on the “Profile Details” tab in the dashboard banner. the Profile Details tab consist of 5 sections:

1. General Information: This section displays your home and work location, region, travel preference, driver’s license classification, employee ID, and paylist number. While this section is editable, some information cannot be changed.

2. Employee Information: This section contains information about your current supervisor, union membership, ministry and division. While this section is editable, some information cannot be changed.

3. Contact Information: This section contains your primary, secondary, and work number, and your government email address. This section is editable.

4. Emergency Contact Information: This section contains your emergency contact name, their phone number, and their relationship to you. This section is editable.

5. CORE Membership Status: This section displays the CORE program you are currently enrolled in, your recommitment status for the upcoming year, the date of annual recommitment (if recommitted), and the date you first joined CORE. This section is NOT editable.

For instructions on how to edit your information in this tab, see Chapter 5 Updating your Profile Information.

1. Enter Dashboard via Recommitment Email. At the start of the recommitment period, you will receive an automatic email reminder regarding recommitment.

   1. In the email, click .

      1. Log into your member dashboard with your government IDIR.

2. Start your recommitment process. In your member dashboard, a yellow message banner will appear directly above your calendar, displaying further instructions and your current recommitment status.

   1. Click “Start Recommitment” to open the recommitment window.

3. Complete the recommitment modal. Fill in the form to confirm your recommitment status for next year.

   1. In the dropdown field in step 1, select “Yes”.

   2. click “Next”.

4. (Optional) Update/verify your supervisor information.

   1. If your supervisor has changed in the past year, you can update your supervisor information in the fields in step 2.

   2. If your supervisor has remained the same since the previous year, you can skip this step by clicking “Next”.

5. Check off the statements. Carefully read through the two statements.

   1. Check off both statements.

   2. Click “Submit Decision”.

6. Wait for your supervisor’s approval. Your recommitment status will temporarily appear as pending supervisor approval.

   1. If your supervisor has approved your recommitment, your recommitment status in the banner will change to approved and you will be notified of this change via email.

      Both you and your CORE coordinator will see your recommitment status as recommitted on your respective CORE dashboards. This will be reflected on your CORE membership status section under the “Profile Details” tab.

   2. If your supervisor has declined your recommitment, your recommitment status in the banner will change to declined by supervisor.

      Both you and your CORE coordinator will see your recommitment status as declined on your respective CORE dashboards. This will be reflected on your CORE membership status section under the “Profile Details” tab.

3. Complete the recommitment modal. Fill in the form to confirm your recommitment status for next year.

   1. In the dropdown field in step 1, select “No, I am not returning this year.

   2. click “Next”.

4. Select a reason for declining recommitment.

   1. If you select “Other reasons”, you must provide further explanation in the comment box below.

   2. click “Submit Decision”.

5. Your recommitment status in the banner will change to declined.

   This will also be reflected in your CORE coordinator’s dashboard, as well as in your CORE membership status section in your “Profile Details” tab in your member’s dashboard.

1. Restart your recommitment process after receiving this email. Carefully read through the instructions in the email.

   1. Click “Go to My Dashboard” to enter your profile

   2. Follow steps 2-6 in How to confirm your recommitment to CORE Team to submit your recommitment decision.

      1. Note that once reactivated, you only have another 30 days to complete this process.

2. Once your supervisor receives your recommitment request, they must also approve it before the new deadline in order for your member status to be reactivated for the new year.

1. Confirm and Send Button: Clicking this button after updating all your availability within the displayed calendar view will help your coordinators differentiate between the available dates (green once confirmed) you have confirmed from the dates you have not yet updated (blank).

2. Jump to Today Button: Click this button to bring you back to the current day highlighted in the calendar.

3. Month Range Picker: Click the chevrons to adjust the date range.

4. Calendar View Options: You can adjust how many months the calendar displays in advance by selecting an option from this dropdown menu.

1. [Optional] In the top right corner, use the “Monthly view” dropdown to adjust the months displayed in the calendar.

2. Click on a date in the calendar that you are unavailable for deployment. A “Set Unavailability” window will open up next to the date.

   1. Adjust your start and end dates to indicate the range during which you will be unavailable.

   2. Click “Save”.

3. Your selected date range will be marked as “unavailable” in your calendar. You can add more unavailable date ranges by repeating step 1.

4. Once you have add all your unavailable dates within the displayed calendar view (example is showing a 6-month view), click “Confirm and Send”.

   1. Carefully review the information in the confirmation pop-up window to make sure that your updates are intended for the correct monthly range.

   2. Click “Confirm”.

       

5. The blank dates that you did not set as “unavailable” within the displayed months will change to “green”, indicating to your coordinator of your available (green) and unavailable (red) dates for deployment.

6. If you want to update your availability for the months beyond the ones displayed, use the month-range picker on the left to adjust the display and repeat the previous steps.

1. In the “Section Preferences” section, click to open the pop-up window.

2. In the pop-up window, click open the “Add Sections” dropdown field and select the section that you want to add.

3. (Optional) If necessary, you can adjust your top 3 preferred sections by choosing from the first, second, and third choice dropdown fields.

4. Click .

5. Your added section will be displayed under section preferences.

1. Click to open the pop-up window.

2. Under “Selected Sections,” navigate to the section label and click “X” to remove it.

3. Click .

4. The section will no longer be displayed in your section preferences list.

1. In the “Other Skills” section of your dashboard, click the “Edit Skills” button to open the edit pop-up window.

    

   1. Click .

   2. Under the “Name” field, enter the language name.

   3. In the same row, select your proficiency level for the language from the “Proficiency Level” dropdown field.

   4. Click .

2. You can add multiple languages by repeatedly clicking .

3. To remove a language from your skills section, click the icon next to the language field row.

1. In the edit pop-up window, click .

   1. In the “Name” dropdown field, select a tool/software.

   2. In the same row, select your proficiency level for the tool software from the “Proficiency Level” dropdown field.

   3. Click .

2. You can add multiple tools/software by repeatedly clicking .

3. To remove a tool/software from your skills section, click the icon next to the tool/software field row.

1. In the edit pop-up window, click .

   1. Under the “Name” field, enter the name of your certification.

   2. In the same row, enter the date you received this certification from the “Date Certified” date picker.

   3. If applicable, enter the expiry date of the Certification.

   4. Click .

2. You can add multiple certifications by repeatedly clicking on .