How do we create a connected community that can learn and improve together?

• Sharing our experiences is an important piece of this puzzle, and Weeknotes are an accessible way to achieve this

• The Weeknotes goal is to share lessons learned and product updates using a consistent and easy-to-scan template every two weeks

• They are a first step to working in an open way that can enhance learning and continuous improvement
  
  

CHEFS Team Weeknotes 4 

Creating a connected community that can learn and improve together  

Please share your comments and thoughts on the work below and how we can enhance the Weeknotes experience. We are listening. 

Our roadmap guides our purpose, shaping our team's goals and vision for a clear and united future.

New to the User

• Origin Story: CHEFS started as a necessity during the COVID pandemic, allowing for the submission of return-to-work forms at testing stations. It has developed into more than just a basic solution through ongoing innovation. By its third iteration, CHEFS transformed into a scalable and flexible system that supports a diverse range of government services.

Future Focus

• Learning and Value Team: To improve cross-team collaboration, feedback from Exec and team members led to team optimization. Two independent focuses merged, creating the Learning from Users and Value to Users streams within CHEFS, ensuring seamless, effective teamwork and a stronger focus on user needs.

Thank you for Collaborating at the Architecture Forum

We were thrilled to welcome 852 attendees to the morning and afternoon sessions. The CHEFS team shared our new roadmap and connected with the audience to discuss how it aligns with their use cases.

Morning Session - The New CHEFS Roadmap: How does it fit your use case?

·       Video - 51 mins

·       Summarized transcripts - 5 mins

Afternoon Session - Delivering scalable, sustainable and configurable solutions

·       Afternoon – 31 mins

·       Summarized transcripts – 6 mins

We had 59 people express interest in connecting with our product owners to discuss the opportunity to partner with them on proof of concepts and current products. You will be hearing from us shortly.

If you missed the session and would like to discuss proof of concepts or current products with CHEFS for your team, please write your name and what you want to talk about in the chat, and we will arrange a call.

Want to create Weeknotes for your team? Use our Weeknotes Structure (below) and start sharing today!

CHEFS Team Weeknotes 3 

Creating a connected community that can learn and improve together  

Please share your comments and thoughts on the work below and how we can enhance the Weeknotes experience. We are listening. 

Has been fixed  

• Fixed a bug where forms closed too early when using the scheduling feature, ensuring they now close as planned.  
  - You can find the details in our TechDocs Form Schedule and Reminder notification 

• Fixed a security issue to meet safety guidelines, ensuring the system aligns with STRA and SoAR standards. 
  - You can learn more in the JIRA ticket Fixing the timing of the scheduler and the messaging 

New to the user  

• CHEFS is introducing a new service to give form owners real-time updates and insights about their forms and submissions. 
  - You can find the details in our TechDocs CHEFS Event Stream Service 

• The new map tool is now in production! It allows you to place pins, draw circles, or outline areas to indicate locations or gather geographic information. 
  - For more information, please refer to the current documentation on our TechDocs Map Component 

Has been improved 

• The CHEFS team completed the Scrum Inc. Scrum at Scale Practitioner certificate to empower the team to work more efficiently, communicate better, scale Agile effectively, and deliver improved results. 

• We are developing automated tests known as Cypress scripts to ensure our form management features function smoothly and reliably. 

Future focus 

• We are designing a Team Manager tool through collaborative design workshops to meet everyone's needs.  
  - You can learn more in the JIRA ticket Socialize and adjust design for 'Team Manager' 

• We are improving our internal team processes by implementing a service design approach, beginning with Product Release reviews. We are holding workshops that promote teamwork and encourage collaborative problem-solving. These workshops' strong participation and positive feedback have fostered a more open and inclusive culture, making our team more efficient. As a result, we are better positioned to deliver improved products and greater value to our users. 

Thank you for Collaborating 

Deployment of HLTH’s ESS LiveStream Service:
Product Owner Daniel Pizarro and his team—Walter Moar, Jason Chung, and Jason Sherman—successfully deployed HLTH’s ESS LiveStream Service. Working closely with HLTH ministry members, CGI, and the Polysomnography team, the project was delivered on time through exceptional collaboration. 

Service Improvements:
The team incorporated feedback from HLTH’s Polysomnography team, significantly enhancing the CHEFS service and user experience. 

Client Appreciation:
The client greatly valued the dedication, communication, and teamwork, contributing to the project's success. 

Want to create Weeknotes for your team? Use our Weeknotes Structure (below) and start sharing today!

CHEFS Team Weeknotes 2 

Creating a connected community that can learn and improve together  

Has been fixed  

• Follow the guidelines outlined in the Security Threat and Risk Assessment (STRA) Statement of Acceptable Risks (SoAR) to ensure safety. 

New to the user  

• Enhancing transparency for our users by consistently monitoring and reporting across all channels. 

Has been improved 

• Enhanced support for multiple languages, making the platform more accessible and user-friendly for diverse speakers.  

  • You can find the details in our TechDocs Form Multilanguage. 

Future focus 

• The map component is nearing its release and now features polylines for enhanced functionality. 

  • For more information, please refer to the current documentation on our Map Component. 

• Tenancy Groups enable product teams to designate which team members can change their product's configuration. 

  • You can find an overview of the Tenancy Group. 

  • You can view a recorded discussion about the Tenancy Group from our Architecture Forum. 

Thank you for Collaborating 

Thanks to @Russell Vinegar's suggestions, we have made updates to enhance our Weeknotes. 

• Prevent Post-Submission Edits: Created a Weeknotes posting checklist 

• Shorter Titles:  

  • Weeknotes #1: 15.75 words per title 

  • Weeknotes #2: 3.2 words per title 

Want to create Weeknotes for your team? Use our Weeknotes Structure (below) and start sharing today!

CHEFS Team Weeknotes 1

1. Has Been Fixed (Broke No More): Broken things that we fixed  

• The search tool for adding team members now works with BCeID users using just 4 characters in the search. 

• Fixed missing tools in our software updates to keep deployment systems working smoothly. For more information on JIRA, click here. 

• All backups now run on BCDevOps version 2.9.0, and verified backups have been successfully completed. For more information on JIRA, click here. 

2. New To The User (Brand New, Secondhand): These are the most exciting because they are new

• Users can now customize table columns on the previous submissions page, and these settings are saved, per the Ministry of Health's request in FIDER. For more information on JIRA, click here. 

• A new feature lets Form Designers call an External API securely without storing sensitive data like passwords or tokens in plain text. For more details, click here. 
  
  

3. Has Been Improved (Continuous Improvement Bucket): A conversation about anything and everything that makes the product faster and better 

• Thanks to the Ministry of Energy, Mines and Low Carbon Innovation (EMLI) and Responsible Mining and Competitiveness Division (MCAD), the original developers of this script, a standalone Python script is now available for downloading submissions with an API key. 

• The front-end Vue components have been upgraded to the Composition API for better organization, flexibility, and handling of complex components. 

• Cypress scripts were created to test form creation, role visibility, submissions, and status updates by mimicking user actions. 

4. Future Focus (Boldly Go Where No Common Component Has Gone Before) Feedback on things we have started building  

• The new map tool lets you place pins, draw circles, or outline areas to show locations or collect geographic information. To test this feature, click here. To look at the techdoc on Git Hub, click here. 

• We held our first Common Components Architecture Forum this quarter; click here for more information, including a summary of the morning and afternoon sessions. 
  
  

Want to create Weeknotes for your team? Use our Weeknotes Structure (below) and start sharing today!