Aug 10 - LTC Working Group Session

General

• The Direct Care hours (DCH) definition will be updated

• Information for the Quarter is currently being received by HAs as cumulative. Should it be Quarter by Quarter?

  • Ideally, FHA would like to receive data quarter by quarter, as it would make things easier to catch adjustments.

• For now we can park this one and come back to it if needed. We will keep it as cumulative

Review of Annual Staffing Plan

Number of Staff per Shift / Day (Column C)

• From FHA: Number of staff per day can be confusing. Updated "Number of Staff per day" with "Number of Staff per Shift"

• May need to break shifts down by day/night. For allied Professional and Non Professional we should still mention "Number of Staff per Day".

• Original intent of VCH’s "Number of Staff" data point was to reflect the number of bodies working.

• We will park this column for now until the MoH can confirm the use for it

Other Columns

• Column D to R are good as-is.

Performance measure targets:

• More performance points to be discussed by the MoH

• HAs are ok with the version Bonnie sent

• Staffing Plans target one wing at a time depending on where the public and private beds are located (i.e., hospice wing may have more DCH and different staff allocated). Due to this, facilities may have to submit multiple plans.

• We will need a field to capture what each Staffing Plan relates to. A new field "Staffing Plan for:" has been added below “facility name” field.

• "Number of Beds" on the Staffing Plan shouldn't be pre-populated

Review of Direct Care Hours & Cost

• Decision to remove the STAT column. This info will simply be recorded in OT column.

• Keep the "Agency Services Productive Worked Hrs" column

  • Updated header for Contracted Services

• Everyone is good with the Productive and Non-Productive hours broken down into sub-categories

Benefit Cost:

• Can only be provided as a total Benefit Cost percentage. It is a blended average per type. It cannot be broken down into job types.

• HAs will confirm this one to Bonnie

Next week’s agenda

• Continue discussion on staffing plan parked discussions:

  • Column C, Staffing Plan

  • Performance measures section, Staffing Plan

  • Information for the Quarter is currently being received by HAs as cumulative. Discuss whether data collection Quarter by Quarter or cumulative makes the most sense.

• Review Operating Revenue tab.

1

Bonnie to continue creating a revised final version of the Staffing Plan

FCS/CGI

Aug 10

Aug 17

In Progress

Revised version will include a consolidation of all HA comments

2

SS Division to discuss performance measures and staffing plan Column C

SS

Aug 10

Aug 17

New

Jay/Scott/Heather will discuss internally and circle back with the group to confirm if (1) the Number of Staff per Shift/Day (Column C) is required or not; and (2) to discuss the potential for other performance measures.

3

CGI

Aug 10

Aug 11

In Progress

Send for MoH review, then distribute.