General

Definitions to be added:

• Day shift times (days, evenings, nights). The same language from the collective agreement will be utilized to ensure consistency (operators are already familiar with this language).

• “Staffing Plan For” field. MoH will take this away to discuss how best to distinguish between where specialized units exist, etc.

• Scheduled Hours. Set clear definition as to the intent of this section as well.

• Clearer definitions needed for:

  • Employees

  • Sub-contracted Staff

These will be integrated into the forms (likely as tool-tips).

Facility Information

• MoH would like to collect how many short-term bed closures are associated with staffing challenges.

HPRD Definition

• Bonnie will review/compile feedback from HAs and produce a finalized version.

Review of Annual Staffing Plan

• Remove Column C: the Number of Staff per Shift / Day from spreadsheet, as Seniors Services (SS) Division has confirmed that it is no longer required.

• Modified column header to read: “scheduled hours (paid) by position type”

3 performance measure targets added:

• 5.A      Does the staffing pattern at the site include a minimum of one RN, on-site (not on-call), providing clinical care 24/7? (Y/N)

• 5.B      (if NO to 5A) For those sites that are not meeting the minimum RN on-site 24/7, does the staffing pattern provide alternative RN clinical oversight to shifts without an RN on-site? (on-call RN or other strategies?) (Y/N)

• 5.C      (if NO to 5A) For those sites that are not meeting the minimum RN on-site 24/7, does the staffing pattern increase LPN hours of care to compensate for the gap in RN on-site hours? (Y/N)

Note: these performance measures will also be asked on a quarterly basis (likely captured in Budget section, as opposed to Staffing).

Review of Direct Care Hours & Cost

• Ensure the language for performance measures section is standardized.

• Premiums are reported as regular hours.

Benefit Cost:

• VIHA and VCH only receive a lump sum and therefore is unable to figure out exactly what the benefit rate is for contracted services.

• Decision to keep the new table for the benefits cost with the respective categories: EI, CPP, EHT, etc. This table will only apply to employees (not contracted staff).

  • Potentially need to show the table in a separate tab - CGI will figure this out when we start to design and develop this table.

Next week’s Aug 24 agenda

• Review Operating Revenue tab.

• Continue discussion on staffing plan parked discussions.

1

Bonnie to continue creating a revised a finalized version of the standardized Staffing Plan.

Finance Corporate Services (FCS) & Seniors Services (SS) Division

Aug 17

Aug 24

In Progress

MoH will revisit FHA’s Staffing Plan format to make adjustments to the staffing plan template if needed.

Bonnie/Heather will discuss the handle the specialized units piece based on FHA’s comments.

2

Bonnie to put together Operating Revenue section and will distribute this to HAs for their review.

FCS

Aug 17

Aug 22

In Progress

3

SS will start drafting definitions for CGI to include for end-users.

SS, CGI

Aug 17

Aug 24

New

Heather to send the definition of shift times from the collective agreement.

Once definitions are drafted, present to HAs to get their feedback.

4

FCS, SS

Aug 17

Aug 24

New

Benefits funded vs. benefits by position. SS will take these items away to explore the value of capturing this information.

5

CGI

Aug 17

Aug 18

In Progress

Aug 17 - Sent to MoH for internal review.