Aug 9 - CHEFS/LTC Weekly Meeting

Participants

Regrets: David Mills, Kerri Harrison, Heather Cook, Muriel Zemliak

Agenda Items	Notes

Agenda Items

Notes

Review Aug 2 Minutes & Action Items

Moving forward, more concise language should be used when referring to “LTC team”, to ensure we are distinguishing between the two different teams:
- LTC Seniors Services (SS) Team - Jay, Scott, David, and Heather
- LTC Finance (FCS) Team - Bonnie and Kerri

Engagement Strategy - Sector

Aug 11 - Kerri is meeting with ADM to talk about the communications piece with the Sector. This will not include the full Engagement Strategy, simply the key messaging.
Though the project team will require specific user groups (i.e., contractors that are submitting quarterlies for multiple sites), we should focus on limiting the operators' time commitments. The project team (MoH and CGI) should primarily go through the HAs wherever possible.

Sprint 1 Review

Killian and Sandeep have a meeting scheduled on Friday to further discuss the pros and cons of a shared CHEFS/HLTH instance vs. deploying a clone instance of CHEFS. The preferred approach/recommended path will inform whether or not an encryption service is needed.
Killian provided an update that HealthIdeas has a way for external users to access PowerBI but this must be further investigated.

Action Items

ID	Description	Owner	Creation Date 2022	Due Date 2022	Status	Notes
1	Engagement/Communication Strategy Produce an engagement strategy for the contracted operators' sector.	Seniors Services (SS) Division, CGI	Jul 19	Aug 31	In Progress	CGI met with the team last week (Heather, Jay, Scott, David and Bonnie). Jay Evans is currently working on the draft and will send to CGI. Aug 9 - Jay is working on the key messaging to the sector as a priority item for Kerri’s meeting with the ADM.
2	@Killian Faussart (Unlicensed) to schedule a meeting with SS division to review draft stakeholder engagement plan	Killian	Aug 2	Aug 16	New	Dependency on item #1.
3	Bonnie will re-package certain sections of spreadsheet	LTC Finance	Aug 9	TBD	New	Re-packaging will make it easier for HAs/CGI to follow and understand.
4	@Samuel Ramos (Unlicensed) Project Plan. Produce a refresh of timelines/budget	Samuel/Linda	Jul 26	Aug 31	In Progress	Aug 2 - Samuel will send to LTC team when initial draft is complete. Aug 9 - Work in progress - new deadline added as Aug 31.
5	@Miranda Stewart send out updated meeting minutes and revised PPT	Miranda	Aug 9	Aug 10	In Progress	Aug 10 - CGI sent for MoH review.
6	@Samuel Ramos (Unlicensed) OCM Artifacts	Samuel/Linda	Aug 9	TBD	New	From a PM perspective, Linda and Samuel will include in the project plan all the artifacts related to OCM. Then, Samuel and Linda will coordinate with the SS team to ensure we can meet these deliverables.