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Aug 30 - CHEFS/LTC Weekly PM Meeting
  • Ready for review

    • Aug 30 - CHEFS/LTC Weekly PM Meeting

    Owned by Miranda Stewart
    Last updated: Aug 30, 2022 by Zeudy Villar Vega
    4 min read

     Participants

    • Bonnie Wong

    • David Mills

    • Jay Evans

    • @Killian Faussart (Unlicensed)

    • @Samuel Ramos (Unlicensed)

    • Sandeep Tandon

    • @Wagner Montes

    Regrets:

    • Kerri Harrison

    • Linda Shaw

    • Eddy Piasentin

    • Heather Cook

    • Muriel Zemliak

    • @Miranda Stewart

     Goals

    • Review Meeting Minutes and Action Items

     Discussion Topics

    Agenda Items

    Notes

    Agenda Items

    Notes

    Reviewed Aug 23 Meeting Minutes & Action Items

    General & Sector Engagement

    • Communication Plan with Sector is with Directors (Kerri Harrison and Daniel Prpich) for review and approval. It is finished from the perspective of the Program Area.

    • Jay has been working on the engagement plan which is more complex. He’s got a draft and Killian will set up a meeting for review this week (include David). Already an action item.

    • Jay has been collecting information about temporary bed closure data. This will help refine the Bed data section. So we will need to come back to this section eventually.

    • We should include the meeting minutes or at least a clear agenda in the meeting invite. The weekly meeting can be updated with the latest Action Items

    • Sandeep provided an update on the deployment pipeline. There will be one shared instance and there shouldn’t be any conflict with releases and features coming from CoCo and Health

    • Sandeep has added comments in the STRA about the single instance so that DPSP is clear on the scope of the project.

    • Wagner provides an update on the Bed Occupancy Section and the new approach regarding the layout. This will be presented to the HAs for confirmation

    Sprint 2 Overview

    • Demo day! Sprint 3 will start on Wednesday

    • Killian will send the series of the Demo meetings to the LTC group

     

    LTC Working Group Agenda

    • Bonnie has circulated the agenda for Wednesday’s LTC working group for Aug 31st

    • We are still going through the different sections and it will take another few weeks to complete it

    • We should address how many more weeks will be needed to finalize this exercise with the HAs. Bonnie and Killian to mention

     Action Items

    ID

    Description

    Owner

    Creation Date

    Due Date

    Status

    Notes

    1

    Produce an engagement strategy for the contracted operators' sector

    Seniors Services (SS) Division, CGI

    Jul 19

    Aug 31

    In Progress

    Aug 16 - Draft will have to go through SS Division’s ADM. Depending on approval workflow, deadline may need to be re-visited.

    Aug 30 - Ready for Review

    2

    Produce Key Messaging for Stakeholder Engagement

    SS Division

    Aug 16

    TBD

    In Progress

    Aug 16 - Jay is working on the key messaging to the sector as a priority item for Kerri’s upcoming meeting with the Deputy Minister.

    Aug 23 – Heather is currently reviewing this piece.

    Aug 30 - Being reviewed by Directors

    3

    @Killian Faussart (Unlicensed) to schedule a meeting with SS team to review draft stakeholder engagement plan

    CGI

    Aug 2

    TBD

    Open

    Dependency on item #1.

    Aug 30 - Ready to be setup

    4

    @Samuel Ramos (Unlicensed) Project Plan. Produce a refresh of timelines and budget

    CGI PM / MoH PM

    Jul 26

    Sept 9

    In Progress

    Aug 23 – Samuel will share pieces of the draft plan with Eddy/Muriel in their pre-steering committee meeting Wednesday, Aug 24 (total cost estimation of solution).

    Aug 30 - The Steering Committee presentation will include this. Steering will include Health Ideas.

    5

    Samuel to share the key milestones/deliverables and timelines.

    CGI

    Aug 23

    Aug 24

    Complete

    Aug 23 - David and team require this by Wednesday, Aug 24.

    Aug 30 - Killian sent the details

    6

    @Miranda Stewart to send out Aug 30 meeting minutes

    CGI

    Aug 30

    Aug 31

    In Progress

    Aug 30 - Sent for MoH review.

     

    7

    CGI PM / MoH PM

    Aug 16

    TBD

    In Progress

    Aug 16 - Linda and Samuel will include in the project plan all the artifacts related to OCM. Then, Samuel and Linda will coordinate with the SS team to ensure these deliverables can be met. This action item is linked to item #4 (project plan).

    Aug 30 - Linked to Stakeholder engagement. This should be aggregated with Action Item #1

    8

    CGI/MoH

    Aug 16

    TBD

    In Progress

    Aug 16 - Ensure we are limiting the number of meetings to only what is needed and share what the purpose of each meeting is.

    Aug 23 - The frequency of the PM weekly meeting is not an issue, but SS Division should be informed in advance about the purpose of each meeting. These meetings could be more succinct.

    Aug 30 - Will keep this for now. Will include the latest Action Items in the following invites

    9

    CGI

    Aug 16

    TBD

    Completed

    Aug 23 - The risk for this item is no longer a high risk, as most of the bulk work / heavy lifting items are nearing completion and the following items are much less complex. There are also no barriers from keeping the CGI team from developing features.

    Aug 30 - This risk is mitigated from a PM perspective

    10

    CGI

    Aug 23

    Aug 24

    Completed

    Aug 23 - Zeudy has reached out to Linda regarding this item.

    Aug 30 - This is done

    11

    CGI/MoH

    Aug 30

    Sept 8

    In Progress

    Aug 30 - Meeting to be scheduled with DPSP.

     Decisions

    1. Muriel and Kerri should be kept in the loop for decisions only. They may not need to attend future weekly meetings where project decisions are not needed. They will be kept as optional