Aug 23 - CHEFS/LTC Weekly PM Meeting

Reviewed Aug 16 Minutes & Action Items

General

• CGI will need to confirm with health authorities (FHA/IHA) about their facilities owned by multiple HAs.

Sector Engagement

• Due to approvals required, the deadline (Aug 31) for the action item #1 might be fairly tight to finalize the document.

• There are two separate pieces within engagement:

  • Communication piece

  • Participation in testing the developed functionalities/features

•  The business is looking at sending first communication by September/October. It is important to understand the specific intent of the engagement and keep this fairly limited. The project team does not want to engage with operators to get all their wishes and desires on what the tool should look like.

• Kerri is away next week so the steering committee will need to be moved.

• Emphasis should be placed on the fact that the MVP is non-negotiable and everything has to be delivered by March 31st. There must be clear mitigation strategies in place.

Sprint 2 Overview

• Killian provided a high-level overview of what the developers and business analysts have been working on during this sprint.

  • Update on Privacy Impact Assessment (PIA): Linda has started this process w/ the privacy teams and this is a work in progress.

  • Update on CoCo team: they are finalizing transfer of ownership from natural resources sector (NRS). There is a NEXUS integrated team ongoing.

  • Sandeep and Killian will discuss further around the instance/pipeline piece. These meetings have been ongoing since project inception and will continue.

LTC Working Group Agenda

Agenda for Aug 24:

• Bonnie has circulated the agenda for Wednesday’s LTC working group:

  • Final review of the Annual Staffing Plan and Direct Care Hours/Cost sections (including performance measures).

  • Review Operating Revenue section (including expenditures).

ID

Description

Owner

Creation Date

Due Date

Status

Notes

1

Seniors Services (SS) Division, CGI

Jul 19

Aug 31

In Progress

Aug 16 - Draft will have to go through SS Division’s ADM. Depending on approval workflow, deadline may need to be re-visited.

2

SS Division

Aug 16

TBD

In Progress

Aug 16 - Jay is working on the key messaging to the sector as a priority item for Kerri’s upcoming meeting with the Deputy Minister.

Aug 23 – Heather is currently reviewing this piece.

3

CGI

Aug 2

TBD

Open

Dependency on item #1.

4

CGI PM / MoH PM

Jul 26

Aug 31

In Progress

Aug 23 – Samuel will share pieces of the draft plan with Eddy/Muriel in their pre-steering committee meeting Wednesday, Aug 24 (total cost estimation of solution).

5

CGI

Aug 23

Aug 24

New

Aug 23 - David and team require this by Wednesday, Aug 24.

6

CGI

Aug 23

Aug 24

In Progress

Aug 23 - Sent for MoH review.

7

CGI PM / MoH PM

Aug 16

TBD

In Progress

Aug 16 - Linda and Samuel will include in the project plan all the artifacts related to OCM. Then, Samuel and Linda will coordinate with the SS team to ensure these deliverables can be met. This action item is linked to item #4 (project plan).

8

CGI/MoH

Aug 16

TBD

In Progress

Aug 16 - Ensure we are limiting the number of meetings to only what is needed and share what the purpose of each meeting is.

Aug 23 - The frequency of the PM weekly meeting is not an issue, but SS Division should be informed in advance about the purpose of each meeting. These meetings could be more succint.

8

CGI

Aug 16

TBD

In Progress

Aug 23 - The risk for this item is no longer a high risk, as most of the bulk work / heavy lifting items are nearing completion and the following items are much less complex. There are also no barriers from keeping the CGI team from developing features.

9

CGI

Aug 23

Aug 24

In Progress

Aug 23 - Zeudy has reached out to Linda regarding this item.