• Rough draft

    • Aug 16 - CHEFS/LTC Weekly PM Meeting

    Owned by Miranda Stewart
    Last updated: Aug 17, 2022
    3 min read

     Participants

    • Bonnie Wong

    • David Mills

    • Eddy Piasentin

    • Heather Cook

    • Jay Evans

    • @Killian Faussart (Unlicensed)

    • Linda Shaw

    • @Miranda Stewart

    • @Samuel Ramos (Unlicensed)

    • Scott Wingrove

    • @Wagner Montes

    Regrets: Kerri Harrison, Muriel Zemliak

     Goals

    • Review Meeting Minutes and Action Items

     Discussion Topics

    Agenda Items

    Notes

    Agenda Items

    Notes

    Reviewed Aug 9 Minutes & Action Items

    General

    • Updated process for CGI sending out meeting minutes:

      • Moving forward, Miranda will ensure that the minutes are sent for MoH review by the end of the same day. A clear due date will be provided to ensure turnaround time and efficiency is increased.

    • Welcome Zeudy Villar Vega (CGI) to the team - she will be helping with the PM Admin side of things.

    Engagement Strategy - Sector

    • Aug 16 - Kerri met with the ADM last week and has a meeting scheduled with the Deputy Minister next week where more specific details and key messaging surrounding the project will be provided. Jay is working on this as a priority item.

    CHEFS Instance Discussion

    • Killian provided an update regarding the shared CHEFS/MoH instance. The CGI team is currently working on the Security Risk and Threat Assessment (STRA) for the project and once that is complete, they will engage with Digital Policy Security and Privacy (DPSP) to see if they have any recommendations regarding security. Linda and Sandeep will be included in this meeting.

     

    LTC Working Group Agenda & Discussion

    Update

    • The standardization piece is huge. Roughly 30% complete so far, with the majority of the remaining envelopes being less complex than the first few.

    • Some users of the web tool have shared ownership across health authorities (i.e. Rivera has sites within two HAs). For those use cases, we will need to confirm with HAs whether it is a single user that will be responsible for inputting the data/uploading the batch.

    Agenda for Aug 17:

    • A few items to confirm on the standardized annual staffing plan.

    • Direct Care Hours (DCH), performance measures and Benefits Cost.

     Action Items

    ID

    Description

    Owner

    Creation Date

    Due Date

    Status

    Notes

    1

    Produce an engagement strategy for the contracted operators' sector.

    Seniors Services (SS) Division, CGI

    Jul 19

    Aug 31

    In Progress

    Jay Evans is currently working on the draft plan.

    Aug 16 - Draft will have to go through SS Division’s ADM. Depending on approval workflow, deadline may need to be re-visited.

    2

    Produce Key Messaging for Stakeholder Engagement

    SS Division

    Aug 16

    TBD

    In Progress

    Aug 16 - Jay is working on the key messaging to the sector as a priority item for Kerri’s upcoming meeting with the Deputy Minister.

    3

    @Killian Faussart (Unlicensed) to schedule a meeting with SS team to review draft stakeholder engagement plan

    CGI

    Aug 2

    TBD

    Open

    Dependency on item #1.

    4

    Bonnie will re-package certain sections of spreadsheet

    LTC Finance

    Aug 9

    Aug 16

    Completed

    Re-packaging will make it easier for HAs/CGI to follow and understand.

    Aug 16 - Bonnie re-packaged spreadsheet and distributed to HAs.

    5

    @Samuel Ramos (Unlicensed) Project Plan. Produce a refresh of timelines and budget

    CGI PM / MoH PM

    Jul 26

    Aug 31

    In Progress

    Aug 2 - Samuel will send to LTC team when initial draft is complete.

    Aug 16 - Still a work in progress. Linda is currently working on the Health-e Projects/Digital Health Investment Office (DHIO) piece.

    6

    @Miranda Stewart to send out updated meeting minutes

    CGI

    Aug 16

    Aug 17

    In Progress

    Aug 16 - CGI sent for MoH review.

     

    7

    @Samuel Ramos (Unlicensed)OCM Artifacts

    CGI PM / MoH PM

    Aug 16

    TBD

    In Progress

    From a PM perspective, Linda and Samuel will include in the project plan all the artifacts related to OCM. Then, Samuel and Linda will coordinate with the SS team to ensure these deliverables can be met.

    Aug 16 - This item is linked to item #4 (project plan).

    8

    Re-evaluate the occurrence/ frequency of this weekly PM meeting

    CGI/MoH

    Aug 16

    TBD

    New

    Aug 16 - Ensure we are limiting the number of meetings to only what is needed and what the purpose of each meeting is.

    9

    Standardization Piece

    Re-evaluate the risk related to the Aug 31 requirements gathering deadline (LTC working group meetings)

    CGI

    Aug 16

    TBD

    New

    Aug 16 - This deadline may no longer be a high risk, as there are no barriers from keeping the CGI team from developing features.

     Decisions

    Â